May
3rd, 2014, Saturday, 10:00 pm
East Phillips Park Cultural and Community Center
EPIC web address:
www.eastphillips-epic.com
Office: 2536 18th
Avenue S., Minneapolis, MN 55404
“The world needs
dreamers and the world needs doers,
but most of all
the world needs dreamers who do.”
Present board members: Mary
Gonsior (chaired), Carol Pass, Jenny Bjorgo, Jeanne Howard, Cesar Prado, Linda
Leonard, Rosie Cruz, Ali
Macalin
Absent board members: Earl
Simms
Members: Brad Pass
Members: Brad Pass
Guest: Carrie
Aspinwall
10:00 Introduction: Meeting was called to order at
10:02
Approval of Agenda - The Agenda was approved with a change
moving the duties of officers and election of officers up to after a discussion
of Robert’s Rules.
· April 5th EPIC Board Minutes were read and approved.
10:07 Fun
Time: We played two
truths and a lie to get to know each other. We decided we all won.
10:30 EPIC goals, history, philosophy:
Carol made notebooks for everyone, which included sections for bylaws; policies
and procedures; garden. Programming and partnership; and minutes
Carol
distributed the EPIC NRP Phase One Review and NRP Phase Two Action Plan. She
discussed how Priority Plans and the Phase Two Plan could work together.
Mary added that
as a point of order this is a different agenda item.
We considered
what the goals of the EPIC neighborhood organization are, what we are called on
to do.
Mary read the
Mission Statement in Article II. Carol offered some history of East Phillips
and finances. She explained that under People of Phillips, money allocated for
all of Phillips went almost entirely to West Phillips, leaving out Midtown and
East Phillips as well as Ventura Village. This rightfully angered people.
When we began
anew as just ‘East Phillips’, we kept that in mind. We tried to space out the
building projects so each area got
some focus and new buildings. We put in houses in different places. East
Phillips Commons on Lake and Bloomington;
Townhomes on E 24th;
Little Earth renovation; Building for Native American elders; one in progress on Bloomington.
She pointed out
that our way of operating is to try to share resources across the neighborhood
and to assist all our diverse groups. We wanted to achieve fairness. Another
operating principle is to minimize administrative expenses and to conserve
funds for projects much needed by the neighborhood.
10::45 Bylaws, Obligations:We noted page 9 for Duty of Care;
Loyalty; and Obedience
By consent we
moved on to duties of officers.
Carrie brought bylaw
information . CPP funding requires
different criteria for Bylaws.
Moved and second to move this discussion to another time by tabling it.
11:07 Election of Officers- We
distributed job descriptions from material from Board Source and Nathan Garber’s job descriptions and mentioned that a Crime committee chair is
needed.
Each person was
invited to speak about what they thought about serving as an officer. Jean and
Cesar expressed a desire to learn more before considering an officer position. Rosie
talked about not wanting to be an officer and that her responsibilities in
court were very demanding. Ali echoed the concerns for family obligations that
he and Rosie both have. They want to participate but not take officer
responsibilities.
We made a
consensus agreement for training to chair meetings.
Jean has had
experience chairing and would like to do that. Jenny would like to have formal
training. Mention was made of
Board Training with MAPS.
Carol talked
about board chair responsibilities that require lots of writing. The Xcel
challenge is an example of how the organization had to write documents for
court and testify.
Linda said she
would be willing to perform secretary responsibilities.
Mary would be
willing to give up chair responsibilities. She is shouldering two officer
positions because someone resigned. Mary has accounting training and is willing
to serve as an officer as needed.
Jenny nominated
a slate and seconded by Jean:
Carol as
President
Jenny as VP
Mary as
Treasurer
Linda as
Secretary
Passed
unanimously
Carol walked us
through the book she handed out: Policies and Procedures [Mary asked Carrie why
there are so many acronyms and Carrie offered to send a three page handout.];
EPIC garden; Programming and partnership.
We noted June 22
for our East Phillips cultural celebration and the need for help in program
options.
Robert’s Rules
of Order…….
Carol
distributed a recent edition of Webster’s
New World Robert’s Rules of
Order. She pointed out that our
Board is advisory and that the membership votes on everything major.
We looked at
some of Robert’s Rules and the back of the Phase II Plan and Charts regarding
our survey.
12:00 The meeting was adjourned at noon.
