February 6th, 2016, 10 am
East
Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: 612-280-8418
Board Roster: Jenny Bjorgo, Rosie
Cruz, Laura Dale, Shawna Dillon, Mary Gonsior, Jean Howard, Linda Leonard, Margarita
Ortega, Carol Pass
Board Members Present: Laura Dale, Mary
Gonsior, Jean Howard, Linda
Leonard, Carol Pass
Board Members Not
Present:
Shawna Dillon (E), Margarita Ortega (E),
Jenny Bjorgo, Rosie Cruz,
EPIC Members: Michelle Chavas, Eric Roper from StarTribune (doing a story on Little
Earth)
Guests:
10:00 Introductions:
· Greetings and
Introductions
· Approval of Agenda: approved
by consensus
Approval of Minutes: (lJanuary
was training)
10:10 Announcements:
- EPIC Board meeting, March 5th, East Phillips Park, Saturday, 10:00 am
- EPIC Membership Meeting, February 11th, East Phillips Park, Thursday 6:30 pm,
- Valentine’s Day, February 14th
10:15 Board Training – Michelle Chavis
Reviewed
training last month
- Learn history of NRP
- How the city funds neighborhoods now
- Summary of EPIC funds; how to move money around
- Phase 1, 2 and 3 (Community Participation Program)
- 2017-2017: plans/applications are due in November
Goals
for this month (see Michelle’s slides)
- NRP restricts how neighborhoods can move money
- Under $25,000 – 21 day notice to community and board vote
- Over $25,000 – 21 day notice to community, board vote and community vote
- Neighborhoods have money in different pots
- Different rules may apply to each fund regarding how to spend money
- *
- Ways to move money (see Michelle’s slide)
- Board Responsibilities
- EPICs policies and procedures (handout)
- Personnel: NCR has employment attorney
- Accounting: NCR has a pool of accountants
- Fiduciary Role (handout)
- Duty of Care
- Duty of Loyalty
- Duty of Obedience
- Opportunities and Challenges
JH
asked about EPIC board members who want to invest in the Welna building so that
it can serve as an office for EPIC. Do all board members have to agree? (JH
decided to leave the meeting and finish training with Michelle and absent board
members.) Eric Roper also left.
Michelle
will send links to summaries of what we have covered, and links to EPIC’s Phase
1-2-3 fund information.
Michelle
named grievances as one of the challenges.
Linda
expressed concern that the executive committee did not follow the bylaws in
dealing with a grievance. By not doing so and by neglecting a major point of
duty has put the entire Board at risk.
Failure
to be handicapped accessible is a problem some places in the city.
Having
a meeting in a place friendly to the community is important.
Annual
meetings have been challenged sometimes. The reason haven't been clear
New
proposed guidelines for NCR intend to find a way for NCR to intervene in
neighborhoods and neighborhoods will have an appeal procedure. There will be a
public meeting the end of February and end of March and there can be public
input.
Susan
Tramel is a city attorney that will deal with an ethics complaint in violation
of an ethics policy. Michelle has taught respective work place and harassment
and other workshops that are required for all city employees. Those complaints will be investigated.
Barriers
to underrepresented groups.
We
have options call for help and ethnic
specialists. 612.
Ourterach
Team
NCR
risk management
MAP
SEE
THE DIGITAL COPY OF THE PRESENTATION FOR
RESOURCES AND WEB RESOURCES
***Grievances NRP
The
executive council failed to respond to six grievances according to bylaws. Michelle must report to NCR about findings of
the grievances not addresses.
1.
Follow up with Michelle at NCR on Dec 5 2015 grievance
2.
Committee to review bylaws every year.
3. Assess board member attendance and enforce
the action according to bylaws.
4.
Inform Michelle about ….
\Ran
out od time for the following:
11:15 Grievances
11:25 Speed Bumps
11:35 EPIC
Office
11:45 Shawna’s Soup Kitchen
11:50 Cameras
12:00 Adjourn
