EPIC Board Meeting
Draft Minutes
February 1st, 2019, 10am
– 12pm
EPIC web
address: eastphillips-epic.com
Office: 2433 Bloomington Ave., Minneapolis, MN 55404
Phone: (612) -280-8418
Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Cassandra Holmes,
Shontal Lajeunesse, Abah Mohamed, Carol Pass, Steve Sandberg, Sarah
Santiago.
Board Members Present: Carol
Pass, Laura Dale, Mary Gonsior, Sarah Santiago, Abah Mohamed
Board Members Not Present: Cassie Holmes (E), Steve Sandberg
(E), Shontal Lajeunesse (U), Rosie Cruz (U)
Members:
Brad
Pass
Guests: Shirley
Heyer
10:26 Meeting as a committee of the whole
Agenda Approval, LD, CP, approved
Minutes Approval, LD, CP, approved
10:30 Announcements
·
Next
Community Meeting will be: February
13th at 6:30 at East Phillips Park
·
Next
Board Meeting will be: March 7th at 10am at the EPIC office (2433
Bloomington Avenue)
o
Board
Meetings are open to the public
·
Next
Executive Committee meeting will be: February 20th at the EPIC
office (2433 Bloomington Avenue)
o
Executive
Committee meetings are open to the public
o
Board
members please send agenda items (for both community meetings and board
meetings) to Sarah before executive meetings each month
·
Next
Southside Green Zone meeting is Tuesday, February 18th from 6-8pm at Steward
Park
·
Missing
and Murdered Indigenous Women Awareness Day is February 14th from
11am-2pm (12:30 depart for walk)
o
March
for Missing and Murdered Indigenous Women, Girls, Boys, LGBQI, Two Spirit and
Transgender Relatives
o
No
registration needed. This event is FREE and open to the public
o
Please
WEAR RED! Bring Banners, Posters, Staffs, Drums, Rattles
o
Meet
at Minneapolis American Indian Center (1530 East Franklin Ave)
·
To get training on
screen printing and start connecting with fellow Southside community members,
please plan to attend the following event:
o
Thursday, Feb 13, 12
PM – late at Minnesota Indian Women's Resource Center (MIWRC), 2300 S 15th Ave,
in the cafeteria/gym.
§
Show up for as little
or as much time as you can make. No need to bring anything but you are welcome
to bring fabric if you want something to print on and take home. These two
events will be screen printing in preparation for the Missing and Murdered
Indigenous Women awareness day
10:32 Cassie is no longer able to attend meetings
on weekends (she works weekends 8am-8pm)
·
3
options:
Change board meeting dates
Cassie skips board
meetings
Cassie resigns –
rejected
·
The
board decided to keep board meeting at the same time through March, with Cassie
not attending and reconsider in April 2020
10:40 Updates:
·
Funding
report from meeting
o
Reviewed
funding papers with those who were not at meeting with Bob Cooper and Ethrophic
on January 15th
o
This
was the timeline we agreed to…where do we stand?:
§
Met
with Ethrophic and Steve (from the city) and determine amount of money
available (CPP and NRP)
o
Decide
how much money to disperse via the RFPs and how much to reserve for
organizational needs
§
Organize
the ‘rejected’ RFPs and ‘accepted’ RFPs into EPIC priority (Community connection;
public safety/crime prevention; new home construction/housing; environmental
justice/community-wide childhood illness; youth and adult programming;
community gardens) categories
o
Which
RFPs are our priorities? Which RFPs fall into EPIC priorities that we haven’t
funded?
o
Evaluate
communities served
§
Prioritize
proposals and recommend proposals for February board meeting
§
Youth
programming (43476) from open contracts
§
30,000
from Phase II for playground project
§
See
motion below
o
We
will have a special board meeting (see motion below) to determine funding for
proposals
11:20 QUARUM ACHIEVED
MOTION:
Set a time for a special board meeting to review rejected contracts related to
summer programming and consider a motion to fund summer programming from Phase
II Youth programming partnership initiatives. CP, AM, Approved
MOTION: At the same special board meeting we will
address potential funding for the rejected playground proposal from Little
Earth, AM, LD, Approved
o
Special
board meeting will be February 11th, 2020 7-8:30
§
Sarah
will e-mail board members about this
§
Shirley
will organize ‘rejected’ proposals
§
Carol
will bring past summer programming contracts
·
Website
meeting with Amy and Gabe – Mary
o
Mary
proposed that Amy and Gabe send invoice for web update and software purchases of
~$600
o
$665
– invoice submitted
o Invoice for web
hosting/maintenance for 2020 (to be paid in advance, quarterly)
o $87 including domain name
and hosting for 2020 – annual cost
o Proposal for subscription for 1 hour per month
(roll forward) subscription service for additional work requested.
o $25 for one hour per month – if we don’t use
the hour it will rollover
o Add a Facebook connection on the EPIC
homepage so EPIC board can post announcements to our Facebook page and they
will automatically be featured on our EPIC home page
o Set up a short URL for our EPIC website so we
can use short URLS to provide easy to remember links to news and reports as
needed
§ Something like epic.now/
o
Mary
proposes we do this for a year
o
EPIC
puts what needs to be put on website on each board meeting agenda
MOTION: Approve
invoices submitted for web update, LD, AM, Approved, one abstention.
11:30 MEETING AS COMMITTEE OF THE
WHOLE
·
CPP
probation meeting
o
Update
on funding policies and procedures
o
Mary
will continue working on, and will update in March
o
Authorize
expenditure for up to $1,500 for computer and software for use in EPIC office
from current contract Phase II Plan Administration
·
Crime
and safety updates at community meeting
o
Executive
committee discussed the issue of the crime and safety discussion running longer
than planned at community meetings.
§
To
address this they propose that we always have index cards that members whose
questions are not answered during the discussion can write concerns on and add
their names and email addresses so Kali and/or Officer Hand can contact them.
§
Depending
on what the night’s agenda looks like (i.e. how many guests, updates etc.) the
time that is allowed for Kali and Richard will be adjusted accordingly
·
KALY
Radio – Carol
o
Mahamed
has requested an update on the project
§
Carol
talked to him yesterday
§
We
will receive updates on what was done in 2017/2018 and financial reports
o
Notes
from January Board Meeting:
·
Contract
from April 13th 2017 for $10,000
·
EPIC
paid in installments; EPIC ran out of ability to pay, only paid $2,165
·
Fulfill
old contract first
o
Is
the funding still available?
o
Bob
Cooper is asking for the agreement from 2017 or a summary of it
12:00 Logistics:
·
Annual Meeting board
elections
o
2019: Steve Sandburg,
Shontal Lajeunesse and Sarah Santiago elected; Mary Gonsior and Cassandra
Holmes re-elected
o
2020: Directors up for re-election: Rosie Cruz; Laura Dale; Abah
Mohammed; Carol Pass
o Which
board members will run for re-election or continue their term?
§
Laura Dale is
considering not running; Carol is not sure
o If
there are open seats, are there people we would like to invite?
§ No
names were mentioned
·
Completing
Annual Report by March 15th
o
Carol
will fill out the Annual Report and send to full Board by March 1st to
read before the March Board meeting, vote to approve at March Board meeting
(March 7th)
·
Need
a garden committee lead or Brad apprentice
o
We
are still looking for someone from the board to take a lead
§
No
board members present at the meeting were interested
·
Funding
opportunities:
o
E’s
funding opportunities
o
Should
we join MCN?
o
Google
ads grant - Mary
·
What
do we want to put in EPICs Alley post?
·
Additions
to community meeting draft agenda
