EPIC Community Meeting Draft Agenda
October 21, 2021, 6:30 – 7:30
Cedar Field Park: 2500 Cedar Ave
EPIC web address: eastphillips-epic.com
Email: epic.ssantiago@gmail.com
Office: 2433 Bloomington Ave., Minneapolis, MN
55404
Phone: (612) 354-6802
Board Roster: Laura Dale, Mary Gonsior, Cassandra Holmes, David Ingold, Shontal Lajeunesse, Steve Sandberg, Earl Simms, Karen Townsend, Nikolas Winter-Simat
Board Members Present:
Board Members Not Present:
Members:
Guests:
6:00 Community members welcome to visit the
booths hosted by organizations and groups organizing around the charter
amendments
6:30 Welcome
●
Vision
and Mission
●
Intros
●
Group
Agreements
○
Respect each other; aim for kindness
○
Respect each other's time; aim for
brevity
○
Respect the agenda; aim for unity
○
Own your words, actions, and reactions;
aim for peace
●
How
to become a member
○
For
those joining in person: simply mark that you want to be a member on the sign
in sheet
○
For
those joining virtually: chat Sarah or email sarah@eastphillips.org with your email address and physical address (to verify you
live in East Phillips)
○
All
members are allowed to vote on EPIC decisions and motions
●
Agenda
Approval,
Minutes Approval,
●
Announcements
o
Next
Board Meeting will be: Saturday,
November 6 from10am-11am online (link to join is at eastphillips.org)
▪
Board
Meetings are open to the public
o
Next
Community Meeting will be: Thursday, November 11 from 6:30-7:30 online (link to
join is at eastphillips.org). The focus of the meeting will be about a proposed
redevelopment of the property on 26th and Bloomington.
o EPIC has a housing program! 0% interest! Fix up your home or
buy a new home in East Phillips – Check your email for the brochure or go to:
mncee.org/east-phillips: Programs for East Phillips Residents | Center
for Energy and Environment (mncee.org)
o
If
you smell a foul odor around Smith foundry or Bituminous Roadways call 311 to
report
▪
Write
down your incident number
o
Join
your neighbors in cleaning up trash on your block for 20 minutes every Saturday
anytime between 9am and 11am!
6:40 Feature Presentation//Community Discussion
topic: Charter Amendments
● Casey
Carl - City Clerk
6:55 Questions for Casey Carl
7:10 Community Decisions
1)
Vote
on whether to approve spending funds for a positive street identity project:
MOTION: The EPIC board and
membership approve of using $3,000 of our NRP Positive Street Identity strategy
for the artist competition portion of the light emitting sculpture project, pending successful fundraising for
the remaining of the funds,
2) Vote on whether to to initiate a review process for a
bylaw amendment
Purpose of
bylaw amendment:
To engage input from more community members in East Phillips, especially those
who are not represented at Community Meetings, and to empower the Board to
fulfil the mission of EPIC in the financial decisions of the organization on behalf of all residents.
MOTION: The EPIC board and
membership recommend initiating a review process to update Section IV. I. 8 of
the EPIC Bylaws as follows,
(underlining
for additions, strike through for deletions):
The following decisions in all cases require approval of the
voting membership:
● Election of Directors; and
● Ratification / rejection of
amendments to Bylaws.
● An issue regarding money of over
$1,000, the expenditure must be recommended by the board and have at least one
general membership meeting's required notification and vote for review, in any
case not less than twenty-one (21) days, allowing for at minimum a full 21-day
neighborhood review process. The reviewed motion shall then be voted on at an
EPIC membership meeting following the review. This review process is to include
amendments to the Bylaws.
So
that if updated it would read:
The following decisions in all cases require approval of the
voting membership:
● Election of Directors; and
● Ratification / rejection of
amendments to Bylaws.
DRAFT
OF POLICY AND PROCEDURE - Input is most welcome!!
602 Fiscal Accountability
● The
Board of Directors, in alignment with its Duty
of Care, shall do all due diligence in communicating, gathering input, and
notifying the neighborhood of important financial actions.
● See
602.6 for Payment Procedures
● See
602.13 for Purchasing Procedures.
● All
non-administrative expenditures (including contract allocations) above $1,000 shall require a majority of
Board approval after demonstrating community support and, as applicable,
satisfy the requirements of the granting organization. Demonstrations of
community support should be maintained in Board meeting minutes (and should be
added to the following meeting’s minutes when approval is given outside of a
called Board meeting). Contracts or other expenditures that include multiple
payments/disbursements should be approved according to their total contract
amount.
● In
addition to the above requirements, expenditures over $5,000 shall require an 80% supermajority of Board approval.
● In
addition to the above requirements, expenditures over $15,000 shall require significant community support as demonstrated
by the following measures:
● Community
notifications for feedback via the mailing list shall occur at least 14 days
before voting by the Board.
● At
least 20 people are recorded giving their support, with engagement from various
demographics/parties.
● A
majority of recorded community input is supportive of the expenditure, and
strong dissension within the community is to be noted and addressed.
● Per
EPIC Bylaws IX. C, the Board will receive quarterly financial statements from
the accountant for review before the board meeting.
7:30 Adjourn
