EPIC
Board Meeting Draft Agenda
January 8th, 2022, 10am – 11am
EPIC web address: eastphillips.org
Email: sarah@eastphillips.org
Office: 2433 Bloomington Ave., Minneapolis, MN
55404
Phone: (612)
354-6802
Board Roster: Laura Dale, Mary Gonsior, Cassandra Holmes, David Ingold, Shontal Lajeunesse, Steve Sandberg, Earl Simms, Karen Townsend, Nikolas Winter-Simat
Board Members Present:
Board Members Not Present:
Members:
Guests:
10:00 Review vision and mission
Welcome guests/intros
Approve agenda,
Approve minutes,
Reminders:
●
Next
Community Meeting will be: Thursday, January 13 from 6:30 to
7:30 at East Phillips Park
(masks required) and online (link to join meeting can be found at
eastphillips.org)
o
Discuss
whether to keep hybrid due to Omicron variant
●
Next
Board Meeting will be: Saturday, February 1 from 10am to 11am at the EPIC office and online (link to join
meeting can be found at eastphillips.org)
o
Board
Meetings are open to the public, the public is welcome to join virtually. In
person attendance will be reserved for Board members and staff in order to
follow safe distancing.
●
Annual
Meeting: March 26 2022
o
Those
up for re-election: Laura Dale, Nikolas Winter-Simat, David Ingold, Karen
Townsend
o
Are
you interested in running again?
o
Know
a neighbor who might be interested in running?
▪
Start
talking with them about the board, or give their name and contact info to Sarah
so she can reach out to them
o
Plan
for hybrid mtg??
o
Interested
in being on the planning committee for the Annual Meeting?
Announcements:
●
Board
received monthly financial report via email
○
Also
find here and posted on website
○
Any
questions or concerns?
●
Board
motions passed via emails since last board meeting:
MOTION: The EPIC board approves of paying rent ahead for 18 months at
the current EPIC office (2433 Bloomington Avenue) using our CPP funds, passed, 7 board members emailed stating
they approved of the motion
MOTION: The EPIC board approves of purchasing office materials as
outlined in the Purchase Request form for paper and ink, not to exceed $1700, passed, 7 board members emailed stating
they approved of the motion
10:05 Report/Update
from Executive Coordinator
1) Greater Phillips
Meetings
Decided
to bring the following ideas to our various boards and see what aligns with
current project / organizational goals and capacity. We also talked about
picking a project that is strategic: one that helps us build power in our
neighborhoods and/or a sense of shared interest and identity.
●
Green space/ Phillips
garden tour
○
Could be combined with a
Phillips history and/or walking tour
○
A series of workshops
hosted in garden spaces across all four neighborhoods
●
Phillips-wide strategic
approach to dealing with developers
○
Developing a shared set of
expectations could give our neighborhoods more power
○
We could use/adopt/modify
the Green Zones scorecard
●
Shared traffic/ lighting
safety improvements
○
24th Street goes through
all four of our neighborhoods, could be a good project site
●
Safety - connect neighbors
who live on 2900 blocks all through Midtwon, East and West Phillips
2) Contacted
by Mpls Parks to inform us that EPIC could sponsor public art mural on the
basketball courts at East Phillips Park
3) Ameriprise
Grant
●
Read more here
●
Grants to revitalize
housing and neighborhoods and enhancing cultural awareness
●
Interested in applying to
help cover food and entertainment costs
●
Requires
an audited
financial statement or financial review prepared in conformance with Generally
Accepted Accounting Principles (GAAP), completed within the last 2 years. Did
the audit that the city do fulfill this? The audit says that it was
"conducted in accordance with attestation standards established by the
American Institute of Certified Public Accountants."
○
If so, apply?
4) Update on
Reimagining Safety Partnership opportunity
●
EPIC was selected for an
interview - Steve and Sarah attended on ⅙
●
Should hear early next week
if we are chosen
●
At last month’s meeting
discussed augmenting the stipend with EPIC funds or raising additional funds
5) NACDI/4
Sisters Farm is requesting a letter of support from EPIC for a MN Urban Ag
Grant to support start-up farming costs such as soil, water, tools, labor
expenses and a portion of staff time.
●
They would love to show
that we have the support of the community and partnerships with neighborhood organizations
such as EPIC
6) Review Garden
Committee budget
7) Southside
Harm Reduction report
8) Social
Media Report - presentation
●
More Facebook data in this
folder 2021 -
EPIC Board Docs - Google Drive
●
View the Mailchimp report
here Mailchimp 2021 Report
9) Review MN
Secretary of State filing
●
Will file in February
MOTION: The EPIC board
approves of changing the agent on the MN Secretary of State filing to Nikolas
Winter Simat,
Report
from Departments
1) Vision Department
●
Strategic Planning
○
You all received the contract to review,
currently working with Devika to finalize and to set up the dates for each step
■
Devika came back and requested that due
to the uncertainty of COVID that we add a line to the scope of services below
the steps stating that
●
“The above is our proposed
timeline but there is room for flexibility as needed. For example, if someone
key to the strategic planning process gets COVID and there is a need to
reschedule a meeting, or if it is taking a longer time than predicted to get a
sufficient level of community input the timeline may need to be adjusted.”
○
Vision Committee will do a large portion
of the work for the Strategic Plan, with steps for the community and board to
give feedback
○
Vision Committee will consist of Vision Department
(Nikolas, Earl and Karen), along with any board members and community members
who are interested
■
Who else is interested?
■
Since we are forming a committee, our
bylaws state we need a charter - review
draft here
○
Find
timeline with proposed dates for each step here
■
Step
1 is with the Vision Committee to
identify key areas for intervention for EPIC (i.e. housing, safety, neighbor
participation, etc.) and setting long term goals in these key areas. This is a two hour meeting (including prep time) and Devika
is proposing Feb 1 (weekday) or Feb 5 (Saturday)
MOTION:
10:35 New business and delegate to proper spaces
(work group, department etc.)
11:00 Adjourn
