EPIC Community Meeting Draft Agenda
November 11, 2021, 6:30 – 7:30
EPIC web address: eastphillips-epic.com
Email: sarah@eastphillips.org
Office: 2433 Bloomington Ave., Minneapolis, MN
55404
Phone:
(612)
354-6802
Board Roster:
Laura Dale, Mary Gonsior, Cassandra Holmes, David Ingold, Shontal Lajeunesse,
Steve Sandberg, Earl Simms, Karen Townsend, Nikolas Winter-Simat
Board
Members Present:
Board
Members Not Present:
Members:
Guests:
6:30 Welcome
●
Vision
and Mission
●
Intros
●
Group
Agreements
○
Respect each other; aim for kindness
○
Respect each other's time; aim for
brevity
○
Respect the agenda; aim for unity
○
Own your words, actions, and reactions;
aim for peace
●
How
to become a member
○
Chat
Sarah or email sarah@eastphillips.org with your email address and physical address (to verify you
live in East Phillips)
○
All
members are allowed to vote on EPIC decisions and motions
●
Agenda
Approval,
Minutes Approval,
●
Announcements
o
Next
Board Meeting will be: Saturday,
December 4 from10am-11am online (link to join is at eastphillips.org)
▪
Board
Meetings are open to the public
o
Next
Community Meeting will be: Thursday, December 9 from 6:30-7:30 online (link to join is at
eastphillips.org) and TBD
▪
Larry Matsumoto from the
City will be presenting about resurfacing work and ADA pedestrian ramp
improvements in East Phillips in 2022-2023
▪
We will be trying a hybrid model - in
person and online. Location is to be determined
o
EPIC
has a housing program! 0% interest! Fix up your home or buy a new home in East
Phillips – Check your email for the brochure or go to: mncee.org/east-phillips:
Programs for East Phillips Residents | Center
for Energy and Environment (mncee.org/east-phillips)
o
If
you smell a foul odor around Smith foundry or Bituminous Roadways call 311 to
report
▪
Write
down your incident number
o
Join
your neighbors in cleaning up trash on your block for 20 minutes every Saturday
anytime between 9am and 11am!
o
There will be a public
hearing for the MPHA proposed multi-family dwelling at 2425 16th Ave S at the
Planning Commission on Monday, November 15, 430PM. Watch the city website (Planning
Commission - City of Minneapolis (minneapolismn.gov) for the
agenda and watch on Comcast Channel 14 or 799, or live on City
Council TV
o
EPIC
is calling for proposals for a facilitator to lead EPIC in developing a
strategic plan - we would like: a strategic plan proposal (detailing what the
process would look like); a resume or list of other organizations you have worked
with on building long term plans; references; as well as how much you would
charge for this process and terms of payment.
o The
roundabout at 25th and 17th is open for adoption - if someone has the skills
and capacity to do the planting, maintenance,
cleaning litter
▪
More
info here: https://www.minneapolismn.gov/government/programs-initiatives/clean-city/adopt-a-median/
o The
Quarterly Financial Report is available here, or view
at the EPIC website
6:40 Updates//Report from Action Committee
Outreach consultant Report
●
Plan
to use outreach data as we create a strategic plan
●
Plan
to use information from outreach as we continue to talk with neighbors
○
Target
outreach - let people know when an upcoming community meeting will be
discussing a topic they expressed interest in; have deeper conversations about
the topics they shared were important to them; schedule one to ones with
neighbors; help to form committees or workgroups
○
Know
who is left to talk to - 392 neighbors is by no
means the entirety of our neighborhood, we have approximately 4,600 people in
East Phillips
6:45 Feature Presentation//Community Discussion
topic: Todd Smith
Redevelopment on 26th and Bloomington
6:55 Questions for presenter
7:10 Community Decisions
MOTION: Approve
the use of funding from the CPP and NRP contracts of up to $170,000 towards the
purchase of the Bloomington Office,
MOTION:
The EPIC board and membership give the second
of two approvals to update Section IV. I. 8 of the EPIC Bylaws as follows:
(underlining for additions, strike through for
deletions):
The following decisions in all cases require approval of the
voting membership:
● Election of Directors; and
● Ratification / rejection of
amendments to Bylaws.
● An issue regarding money of over
$1,000, the expenditure must be recommended by the board and have at least one
general membership meeting's required notification and vote for review, in any
case not less than twenty-one (21) days, allowing for at minimum a full 21-day
neighborhood review process. The reviewed motion shall then be voted on at an
EPIC membership meeting following the review. This review process is to include
amendments to the Bylaws.
So that if updated it would read:
The following decisions in all cases require approval of the
voting membership:
● Election of Directors; and
● Ratification / rejection of
amendments to Bylaws.
For
discussion before voting:
DRAFT OF POLICY AND PROCEDURE - Input is most
welcome!!
602 Fiscal Accountability
● The Board of Directors, in alignment
with its Duty of Care, shall do all
due diligence in communicating, gathering input, and notifying the neighborhood
of important financial actions.
● See 602.6 for Payment Procedures
● See 602.13 for Purchasing
Procedures.
● All non-administrative expenditures
(including contract allocations) above $1,000
shall require a majority of Board approval after demonstrating alignment with
the community’s values and, as applicable, satisfy the requirements of the
granting organization. Demonstrations of community alignment/support should be
maintained in Board meeting minutes (and should be added to the following
meeting’s minutes when approval is given outside of a called Board meeting).
Contracts or other expenditures that include multiple payments/disbursements
should be approved according to their total contract amount.
● In addition to the above
requirements, expenditures over $5,000
shall require an 80% supermajority of Board approval.
● In addition to the above
requirements, expenditures over $15,000
shall require significant community support as demonstrated by the following
measures:
● Community notifications for feedback
via the mailing list shall occur at least 14 days before voting by the Board.
● At least 20 people are recorded giving
their support, with engagement from various demographics/parties including,
but not limited to, those present at a Community Meeting.
● A majority of recorded community
input is supportive of the expenditure, and strong dissension within the
community is to be noted and addressed.
● Per EPIC Bylaws IX. C, the Board
will receive quarterly financial statements from the accountant for review
before the board meeting.
7:30 Adjourn
