August 4, 2018

EPIC Board Meeting Minutes 08- 04 - 2018

August 4th, 2018, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address:
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Abah Mohamed, Carol Pass, Linda Vermillion.
Board Members Present: Laura Dale, Mary Gonsior, Cassandra Holmes, Linda Leonard, Carol Pass.,Rosie Cruz
Board Members Not Present: Tom Harris, Abah Mohamed, Linda Vermillion (E).
EPIC Members: Brad Pass, Kelly Trius, Michael Green
Guests: Shirley Heyer

10:20   Introductions:

·       Greetings and Introductions
·       Approval of Agenda, CH, LD, approved
·       Approval of Board Minutes from July 7th, 2018

10:15   Announcements:         
·       National Night Out, August 7, Tuesday, don't forget to save the receipts from your party!
o   LL will prepare a survey for NNO
o   Can EPIC organize a separate meeting or work group to address a neighborhood survey
§  A meeting in September? Meet at 9 am instead of 10, potluck breakfast.
§  September agenda will have one hour set aside for planning/discussion
§  Move board meeting to Sept. 8th due to Labor Day weekend.
·       General Membership Meeting, August 9th Thursday, at East Phillips Park, 6:30 to 8:45 pm.
o   Announce primary voting on August 14th. Info about early voting.
·       Harvest Party ??
·       All Phillips Clean Sweep-  October 13th

10:40   EPIC Finances – 
             1.     MOTION Check out and approve EPIC’s tax filing and AG annual report- LD, MG, Approved.

      2.  Payment reimbursement request for admin.

            3.  We're going to file a payment reimbursement request for youth programming that went on last summer and part  of this summer.

            4.  MOTION to pay Tammy Williams for youth programming for the festival, $900. LD, LL, approved.
                        Request a W-9 from this consultant. Ask for the number of hours for future planning.

            5.  MOTION to file an NRP Plan Modification for programming funds for youth and adults. LD, CH, approved.
Looking for places where we can use unspent money to do a better job of funding programming for youth and adults.
10:55    Review and approve to file our 19th EPIC Annual CPP Report for 2017
               MOTION: Approve updates to EPIC Annual CPP Report for 2017, and file. LL, LD, approved.

11:06    EPNI and Roof Depot Site
·       EPNI incorporated itself and is filing its 501(c)(3) and completing bylaws for future sustainability.
o   Contributing to rent and maintenance of our office.
o   Working on completing their bylaws.
o   They need to find someone else to do their bookkeeping, letter writing and reporting.
o   DEED is still backpedaling on giving EPNI advance funds.
o   The group designated Chad Hebert to be the EPNI coordinator to get us to all the meetings etc. on time.
o   Little Earth: Use of funds for youth farming program.
§  Kids had to come in and apply for a job, filling out the paperwork with parental support. They had to participate in a job interview. Kids were very excited to be “hired.” Two supervisors oversee all the work and learning. Every Friday, kids come in and do their timesheets, write a weekly report on their work and experience, and collect their paychecks. Staff will take the kids to go school shopping with their money.
·       The city hasn’t changed its response to us – they don’t want to give us any space at all.
o   Public Works is going to decide how much space they need, and how much is available for this project; then the decision will be up to the city council, sometime in September. They will either grant the 8/10ths of an acre that Public Works wants to give us, or the 3 acres we need for sustainability. We also need to save the portion of the building on those 3 acres to maintain sustainability.
o   Working on a letter of support and encouraging people to call council members.
o   SH reported that the city is planning for building a facility up in north Mpls, in a neighborhood who is engaged in planning and who actually want the facility.
o   CH suggested looking into treaty rights in the area considering there are 30 different tribes represented at Little Earth; highlighting the impact of lack of jobs and opportunities, and the effect of pollution on youth in the area.
·       EPIC is hosting the Minneapolis Green Team.
o   35-40 people from all over the city who have green projects; asked if EPIC would host a meeting on Wed. August 15th at EPPCCC. 6:30 or 7 pm.
o   All residents are welcome to attend. 

11:45   Ideas for future meetings
·       Community engagement: we scheduled a special meeting (one hour) at Sept. board meeting.)
·       Requests from community to spend time on specific “block” issues. What to do and how to manage these legitimate issues.
·       General interest areas: Kids programs, everyone has concerns here.
·       Topics that have more universal appeal; examples:
o   Charter schools presentation in the fall
o   TED Talks (multi-lingual presentations on “American life”
§  Spend time discussing
o   Turn specific block issues into community engagement conversations
§  KAIZEN exercise
o   Do some research to find out what issues people want to talk about

Lake Street changes

·       Moving the bus stops, causing lots of problems
·       Restaurant at 25th and Bloomington
·       27th and Bloomington (commercial development)

TIME: From Previous Meetings - Swimming program
·       LL met with Park staff to present our concerns about roadblocks to our community to take advantage of the new swimming pool.
·       LL created a contact sheet so that EPIC can identify some families that are interested.
o   Families who qualify for free or reduced lunch, will receive a reduced fee for lessons.
o   Family pays $5 and EPIC pays $50 per student.
o   Sessions include 8 lessons.
o   Children 5-8 must be accompanied by an adult, in the water. Pool is 4.5 feet deep.
o   Children 9-12 must be accompanied by an adult (who does not need to be in the water.)
o   Park Board has not yet scheduled swimming lessons for the summer. Jean will have access to the schedule, but they are expecting children’s lessons to occur in the evening and on weekends.
·       Open Swim $5 (children ages 12 & under are free, up to four per paid adult.)
·       Monthly and Seasonal Passes are available.
·       Free swimsuit and life jackets are available for use by children and adults.
·       Some bi-lingual instruction will be available.

12:00   Adjourned