August 5, 2017

EPIC Board Meeting Draft Minutes 08 - 05


August 5th, 2017, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Present: Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Carol Pass, Rosie Cruz
Board Members Not Present: Jenny Bjorgo, Linda Vermillion,
EPIC Members: Brad Pass, Michael Green
Guests: Shirley Heyer

10:00   Introductions:

·       Greetings and Introductions.
·       Approval of Agenda: Approved by concensus.
·       Approval of Minutes from July 8th, 2017: MG, LD, Approved.

10:25   Announcements:
  • EPIC Community Meeting, August 10th, Thursday, at East Phillips Park, 6:30 to 8:45
  • Meeting about the Barrier: Open Arms meeting, August 8th, 6:00 PM with CM Alondra Cano & neighbors
  • Phillips Clean Sweep, Saturday, October 14th starting at 9:00 AM with a free Breakfast at the Welna Hardware parking lot, then Clean the ‘Hood, followed by Free lunch and entertainment at Stewart Park.
  • EPIC’s East Phillips Community 17th Ave. Garden Fall Harvest Party on Saturday, October 21st starting at 4:30 PM at the Garden. Party continues until the fire goes out.

10:20   Barrier on 25th St. (Addition to agenda)

Discussed whether EPIC Board should pass a motion with a position on what to do about the barrier.c

Proposed MOTION: For the purpose of traffic, crime control, and safety for cyclists and pedestrians, the city will install a round-a bout at 25th St. and 17th Ave. S, as a pre-cursor to removing the barricade at Bloomington/16th Ave. S. on 25th St. LL, LD, 1 for, 4 opposed, 1 abstain.

Unfriendly amendment: remove barricades before the round-about is built (CP).
Alternate motion: remove barricades and make the streets one-way as a pre-cursor to the roundabout.
Alternate motion: permit parking only

MOTION: For the purpose of traffic, crime control, and safety for cyclists and pedestrians, the city will install a ONE-WAY traveling WEST on 25th St. between Bloomington Ave. S. and 16th Ave. S, and provide free “permit parking” to residents as a pre-cursor to removing the barricade at Bloomington/16th Ave. S. on 25th St. and installing a round-a bout at 25th St. and 17th Ave. S. CH, MG, Passed unanimously.

10:44   Grievance submitted by Michael Green

10:45     Discussion of the EPIC Storage Space: Thoughts??

The space looks wonderful!! The maps and charts of EPIC’s history are great, and the facility has been updated well.

MOTION: EPIC will put in a Security System up to $999 per year. LL, LD, Approved.
MOTION: EPIC will research the best deal and put in high speed internet, up to $999 per year. MG, LD, Approved.

11:05    Housing Policy Change-

Greater Metro Housing Corporation ended their home loan program so EPIC needs to find a replacement to manage our home improvement loan program.

11:10    Roof Depot/Public Works Site - Progress so far

There have been three meetings of the group who is forming East Phillips Neighborhood Institute, minutes from July 27, 2017 are available.

·       Tentative Structure of East Phillips Neighborhood Institute (EPNI)
o   Initial organizations are outlined in the proposal and some are mentioned in the grant from the legislature.
o   A Collaborative of organizations
§  Representative of neighborhood groups historically active in the project.
§  Representative of ethnic groups in East Phillips
§  Organizations with needed expertise
o   EPNI will determine if, when and how they might expand the Collaborative.
·       Financial Distribution
o   Will the state provide advance funds?
o   What requirements will EPIC have to distribute payments?
·       EPIC’s Responsibilities with Fiscal Agency??
o   Oversee financial reporting
o   Hire accountant
o   Oversee a proposal process?
·       Concerns?
o   EPIC should establish written policies/procedures for serving as a fiscal agent
o   Contact NACDI for advice, possible guidelines, documents that they use
o   Will additional nonprofits be added to EPNI?
o   Will EPNI develop “operating documents”?

11:20    Staffing for EPIC and Grant –Not discussed

12:00   Adjourn

July 13, 2017

EPIC Community Meeting draft Minutes 07-13-17


7-13-2017, 6:30 – 8:50
Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass, Tom Harris, Linda Vermillion, Cassandra Holmes, .
Board Members Present: Rosie Cruz, Laura Dale, Mary Gonsior, Linda Leonard, Cassandra Holmes. Linda Vermillion,
Board Members Not Present: Carol Pass (E), Tom Harris
Members: Brad Pass, Michael Green, Margaret Kirkpatrick
Guests: Loretta (Banyon community, family advocate.)

6:30     Social Time/ Greetings and Introductions

Meeting called to order at 6:45.

­­­­­

6:45     Motion to meet as a committee of the whole. CH, LD. Approved.
Approval of Proposed July 13th Agenda:. BP, LD, Approved.
Tabled to the next meeting: CH, LD, Approved.  General Membership Draft Minutes from June meeting

 

6:55     Announcements:

o    NNO, Tuesday August 1st. Loretta with the Banyan presented information about a Lighthouse Network program which has expanded to 40 block clubs. The city deadline to block off your street for free is next Tuesday (July 18th.) Banyan provides hot dogs and buns, condiments, lemonade powder and jug, a foldout tablecloth to all block clubs that are supported. May help with door knocking and other assistance. Loretta can be found at Banyan on Monday, Tuesday and Thursday.
o    Highway closing: Construction has begun on Hwy 35W and will go on for 2 years. Working from the Tunnel south, the Franklin Ave. and Lake St bridges as well as 26th and 28th Street bridges will be impacted. You can sign up for a weekly email update on the construction. Detours for 35W include Hwy 100 and Hwy 62, Cedar bridge, Hiawatha, and Minnehaha.

Quorum achieved:

MOTION: Approve previous motions. BP, LD. Approved.

o  Meeting about the Barrier: Next Tuesday at 6:00 PM at Open Arms, 1st floor conference room. The city wants to remove the barrier. CM AC reported that the city is recommending removal of the barrier because the city doesn’t have any barriers like this anywhere else in the city.

o  Next EPIC Board Meeting, Saturday, August 5th  10:00 am-noon, East Phillips Park

o  Next EPIC Community Meeting, Thursday, August 10th  6:30 - 8:45, East Phillips Park

o    Phillips Clean Sweep, Saturday, October 14th starting at 9:00 AM with a free Breakfast at the Welna Hardware parking lot, then Clean the ‘Hood, followed by Free lunch and entertainment at Stewart Park.
o    EPIC’s East Phillips Community 17th Ave. Garden Fall Harvest Party on Saturday, October 21st starting at 4:30 PM at the Garden. Party continues until the fire goes out.
o    Urban Agriculture Bill: Meeting with DEED at the state was very positive and we can work with them in all aspects of our project. 

7:45     Review Revised EPIC By-Laws

MOTION: Forward the Bylaw Changes for 21 day review by the community and a final vote to follow at the August membership meeting. LL, LV. Approved with 1 abstention.
,
8:55   Adjournment
AGENDA ITEMS NOT ADDRESSED:
Crime Prevention and Safety  Solutions. CPS Brett Nyman provided new paperwork required for “No Trespassing” signs.  Bring your Concerns. More Speed Bumps? Hire Security?
         



July 8, 2017

EPIC Board Meeting draft Minutes 07 - 08



July 8th, 2017, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass, Linda Vermillion, Cassandra Holmes, Tom Harris.
Board Members Present: Jenny Bjorgo, Rosie Cruz (T) Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass, Linda Vermillion, Cassandra Holmes, Tom Harris.
Board Members Not Present:
EPIC Members: Brad Pass
Guests: Shirley Heyer

10:00   Introductions:

·       Greetings and Introductions.
·       Approval of Agenda: LL, LD, approved, as amended.
·       Approval of Minutes from June 3rd, 2017, MG, LV, approved.
·       Approval of Minutes from June 15th, 2017, MG, JG, approved.

10:35   Announcements:
  • EPIC Community Meeting, July 13th, Thursday, at East Phillips Park, 6:30 to 8:45
  • Open Arms meeting for the barricade, July 18th, 6:00 PM with CM Alondra Cano  & neighbors
  • Celebration Party July 15th, Saint Paul’s Lutheran (flyer)

10:40   Election of Officers Discussion

MOTION: Accept resignation of Laura Dale as Vice President and elect Cassandra Holmes as Vice President. MG, TH, approved unanimously.

Laura and Mary need a new binder sections: Bylaws and Policies and Procedures.

11:15   Taxes and Attorney General’s Report

EPIC filed for an extension to file our Form 990 for 2016. The Form 990 and Report to Minnesota Attorney General was reviewed and discussed. A copy will be posted to the EPIC website.

MOTION: Approve filing of EPIC’s Form 990 and MN Charitable Organization Annual Report. LD, JB, approved.

11:30   Bylaws – Discussion, 2 Corrections (Article IX, page 10, Section 1, line 8 & page 11, Section 2, last line)
Motion of Approval

MOTION: Accept Bylaw Changes as proposed in version amended 7/8/2017. And present to Membership for approval. CH, LV, approved unanimously.

12:10   Roof Depot/Public Works Site - Progress so far

Distributed notes and discussed the meeting of the Guidelines Advisory Committee on June 28th, 2017.

12:16  Adjourn

June 15, 2017

EPIC Special Board Meeting draft Minutes 06 - 15


EPIC Special Board Meeting, June 15, 2017
6:30 pm at Perkins Restaurant on Franklin Avenue
Draft minutes

The meeting was held on short but legal notice to make it possible to complete the CPP 2016 report in as timely a manner as possible and to discuss important business that has come up since the last board meeting, some of which needs to be discussed soon and/or before July before July. As usual we met at Perkins on Franklin Avenue, our place of choice since we still have no office. We began our discussion at 7:00 PM.

Present: Mary, Rosie, Carol, Linda L., Laura

Absent: Linda V. whom we could not, reach by any contact information; Cassie who had A previous commitment; Jenny had to be out of town; and Tom was ?

It is noted that Michael Green, East Phillips resident, showed up at the restaurant with a friend at some point and photographed our group.

CPP 2016 report

We started reading and discussing the CPP report. Essentially it is mostly identical to the 2016 Annual Report for the neighborhood passed out to attendees of the recent EPIC annual meeting, which we have read before and had for a couple of months. It is a shortened version that includes the CPP checklist. The profit/loss statement is the one found in the April report. Page 2 is the only really new page. The board agreed by consensus to approve the CPP report. Reading through it evoked a few stylistic and spelling edits. We reread the material as “proofreaders” and made editorial recommendations. The content was approved as presented so the report could be submitted.

The Greater Metro Housing fee of $2,500.

We discussed the fact that the membership and board have continued to approve this long-standing EPIC program to assist homeowners of East Phillips rehab and maintain the housing stock of family homes even up to an owner-occupied 4-Plex, even through a change in the administrative agency a few years ago. We have potential loans pending and it was agreed that we should try to maintain this program. We were made aware of the $2,500 fee to manage the loan process and record-keeping. We decided to ask them for an invoice detailing the fees purpose and what it actually pays for and whether it's an annual commitment.

Hiawatha campus (Roof Depot site) Project:

Not everyone had received a change of emails about the grant EPIC received from the MN state legislature. There was some announcement from Council Member Cano, that also indicated a meeting about the funds. Representative Clark corrected some of the information by clarifying that the funds go directly to EPIC as fiscal agent and that EPIC had submitted considerable documentation to make the award even possible at all. Apparently no other organization in East Phillips had a strong enough history to qualify for the grant. There is a beginning discussion of what the “East Phillips Urban Institute” might actually become. There was some discussion about EPIC’s participation in the planning/advisory group currently meeting with city officials about the roof depot site. The leadership structure and participation structure seems ambiguous and there were points made about forming bylaws for the group and about fiscal management fees and how to go about hiring a staff person and defined roles for such a person.

Clearly, the board wants to have an active role in whatever the Multicultural Urban Institute becomes. Apparently Karen Clark hopes to hold a meeting to explain the purpose of the legislation she was able to get passed thanks to Carol Pass putting together a series of documents on short notice.
We adjourned at 8:30 PM. 

Submitted by Linda Leonard, Secretary

June 8, 2017

EPIC Community Meeting draft Minutes 06 - 08


06-08-2017, 6:30 – 8:50
Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass, Tom Harris, Linda Vermillion, Cassandra Holmes, .
Board Members Present: Carol Pass, Linda Leonard, Laura Dale, Tom Harris , Cassandra Holmes, Rosie Cruz, Linda Vermillion, Mary Gonsior
Board Members Not Present: Jenny Bjorgo,
Members: Brad Pass, Michael Green, Lance Lamont, Carol Hill George Kennedy Margaret Kirkpatrick Sophia Hernandez  (ernandezHH intern Little Earth); Child Care center owner and employee, Karen Townsend, Rep. Karen Clark, Tiimothy Blighton, Carol Hill-Kennedy, George Kennedy, Michael Green, Maria Gali, Carlos Contreras (Child Care center owner and employee)
Guests: Shirley Heyer, Tim and Skylor; Mahamed Cali, Brett Nyman, Tanya McCaleb, 

6:30     Social Time/ Greetings and Introductions

Meeting called to order at 6:45 pm

­­­­­

6:45                 Approval of Proposed June 8th Agenda:. Laura and Cassie to approve agenda;  motion approved
Approval of General Membership Draft Minutes from May 11th 13th
Rosie and Laura with the motion to approve minutes.  Motion passed.

 

6:55     Announcements:

o   Summer Festival, Sunday, June 25, 2017,  Tammy needs volunteers; She can be contacted through the park here or Brad Pass at 612 916-8478. The flyer has more information and contact numbers. The sign in sheet is a place people can indicate they want to volunteer. Tammy will also take names of people who want to perform.

o  Next EPIC Board Meeting, July 8th 10:00 am-noon, East Phillips Park

o  Next EPIC Community Meeting, July 13th 6:30 - 8:45, East Phillips Park

 Banyan has breakfast 8:30-10:00 am this Saturday on E 26th and 13th Ave S. Parking available.

7:10   Crime Prevention and Safety  Solutions with CPS Brett Nyman.  We will spend some time on this. Bring your
          Concerns. More Speed Bumps? Hire Security?
          East Phillips Safety Patrol–Lance Lamont

Lance has experience and would be happy to include the broader community to beautify the community and pick up garbage including sharps; deter crime; present outreach resources; engage people with dignity and provide light snacks and beverages; Sophia Hernandez talked about crime prevention programming and how it could benefit the community; She mentioned funding and talked about being role models and giving young adults positive programming. A lot happens at night with gunfire and gang activity. The idea is to stipend young adults.

Linda mentioned that the Ambassador program already has vests and handbook of the streets and other resources. Lance suggested ten pm to 2 am. There are certain times of the month at the first and 15th . Younger people would be during daylight perhaps. Hiawatha to Franklin to Bloomington to Lake Street.

Carol reported the outcome of three years of citizen patrol and reports to the legislature which resulted in over 3 million dollars for the current East Phillips Park Cennter

Cassie asked about training and working with the police doing certification through the city of Minneapolis. Lance has worked with Inspector Sullivan.

Michael Green talked about win/win about youth funding and crime control. He suggested a pilot program and discussion of not requiring the 4:1 match.

Lance asked about having some other people involved as former patrol members.
Cassie asked about contact with each other like phones and walkie/talkies.
Tom spoke about his son who is 14 and the cameras on his business. He has seen a woman assaulted under the bridge in daylight.  He suggested approaching businesses for partnership and financing.

Action: Referred Lance to work out details with the Board.

7:27 We paused for introductions.

7:29 Brett.
Linda asked Brett to explain trespass process. The police have an affidavit you sign and will give a trespass sign; you give the police a trespass notice to serve on the people who are trespassing.  We should call police and tell them someone is there that we don’t want there. The signs have to be posted appropriately. After they have been served they can be served again and arrested. Geographic trespass is complicated and pertained to an area.  
Rosie talked about a neighbor who did verbal trespass and has been threatened by people for that.
Linda talked about how a property owner has to fill out the form and the police will serve the form.

Mary Gonsiour asked about locking the back gate and Brad said the building codes might be a challenge if there are yard gate locks. Brett said whatever we can do for security is great.  Michael asked Brett to bring information about number of calls/responses/no ability to service because the culprit was gone; Brett said goa: gone on arrival.

Brett said video is helpful.

Rosie talked about Salvation Army providing meals and that’s why so many people hang on Lake and Bloomington. The bus stop is scary. Carol spoke about the effect of putting locks on the fence near SA and how it keeps people out and makes tenants safer. She spoke about a neighborhood that put up high fences and locks and it really turned down the crime.

Mary talked about running into a deal taking place as she comes home and the same people are involved very often. She asked how the police respond if we call about obvious dealing.  Brett said there are undercover surveillance teams that do watch SA but they NEED reasonable suspicion to stop someone. Then they can have a reason to stop someone. Resources are allocated for where the calls come from. “ If you don’t call it never happened.”

The child care center can’t do their drills and take kids out amid the prostitutes and dealers.

Cassie talked about making lots of calls from Little Earth and now they have the “data”. Six habitual arrestees that are 25% of the arrests. What you say is put in a machine model to prioritize calls. Key words are important.

Mary asked about data and fundraising. Cassie said they got funding $850,000 through grants. She spoke of changing relationships between the police and Native peoples including training.  Cassie said a missing piece is knowing how the police feel about coming into the Native community.

What is the crime prevention plan? Is a question for Brett.
PPL rep said they had 911 calls explained and how the police resources are distributed and then rerouted.

Carol suggested that Brett do a training for how to best make 911 calls.
Comments were made about “Night Wolf” and their success in how they treat people. They were helping people and established rapport.
Comments about school buses racing up and down 16th and 18th and parking poor places. There should probably be calls and letters sent out to schools and bus companies.

Carol said we should probably demand speed bumps and signage about kids at play and push the city and county for assistance.

Shirley spoke about the speed of water works trucks, school buses, and garbage service….we should all take notes of the license numbers

8:10   Karen Clark, Urban Agriculture Bill
She explained the Special Session and the Governor’s concerns and requirements. The drivers’ licenses for undocumented people is hung up with special session and salary threats from the governor. The governor has 4 major concerns. One of the laws in the education bill is raising tuition and allowing unlicensed teachers in classrooms.

The good news: 1. The Roof depot site neighborhood concerns and the city interaction with Cano resulted in $319,000 with EPIC as fiscal agent.  Brad and Carol went with Karen and documentation to get the funding.  This gives leverage with the city! Dean Dovolis of DJR did the convincing drawings and gave testimony. Tammy Skinaway and a relative of Carol Hill and others testified. Karen and Alondra will help guide the next steps. We’ve been working on this three years.
            2. The crime bill was bad but had funding for trafficking and geographic trespassing. Margurita gave good testimony with Alondra.

Karen will host an open house at the Capitol in about three weeks with Susan Allen and Jeff Hayden.
An environmental impact statement is being heard right now. It goes through the best wild rice district.

8:25    EPIC/KALY Radio Station Programming Partnership for 2017.
He has information from police reports that go out asap and has established a tip line announcement.
He is asking about us recording meetings to translate and broadcast. He offered to include Spanish as well.
“This meeting can go nowhere but we can take it everywhere.”
There were comments about including Spanish translation.
Brad asked about time to introduce Tammy and Jean from the Park  Board to announce the talent show. Mohamed invited Tammy and Lance to come to the radio to broadcast live. The radio will broadcast live from the Summerfest. He wants to be able to edit a lot of the broadcasts so it is professional.

8:32 Tammy said she has a volunteer list sign up for moon walk; parking attendant; set up and take down; etc.
           Talent show is 3 day training program at the park. There is ages 5-8 and ??
            Four vendors; 7 info tables; the Bike Patrol will come with ice cream; canine; firetruck; mounted police.
           She asked Mohamed to try to recruit Somali talent.
8:48   29 Street Improvement Project, What is a Woonerf ? “shared street”
           There is a planning process that everyone is invited to which includes four different language groups. One is Monday June 19.

8:45   Roof Depot Site – Hiawatha Public Works Expansion: Community Input   
          Cassie and Brad and Carol went to a meeting about the Roof Depot and public works informed a                committee and included contractors and employees for a conversation about their ideas about                     plans.  It  seems there is no point in putting anything “green” on the site because of  asbestos and 
          soil contamination and the cost of 2 million dollars to clean up the site. They want a parking ramp             on site.

          Karen was in a state of shock to learn about this meeting of which she wasn’t even informed.                      Cassie  reported They talked about the 319,000 or 150,000 to focus on community special task force.          They will contact Hope community and others but not EPIC and not Little Earth.  People seemed               unhappy.

         Brad was in the back and reported that they seem to want three different community plans  and          Brad would like to see one plan that serves everyone and brings unity so they can’t say the                          community can’t agree”.

        Greg G in charge of public works and Alondra should be called.  The staff apparently                           recommended  that the outer wall mjght be kept. They claimed the building won’t support solar.     The  old building has to come down.

         Karen would like to be included in the next steering committee meeting hopefully and she   offered to  host a meeting.

8:50  Celebrating SummerFest, Sunday, June 25th, Starts 1:00 pm, EPIC Needs Volunteers to help
8:55   Adjournment