August 11, 2020

EPIC Board Meeting 8-6

 EPIC Board Meeting Draft Minutes

August 6th, 2020, 7pm-9pm

EPIC web address: eastphillips-epic.com

Email: epic.ssantiago@gmail.com

Office: 2433 Bloomington Ave., Minneapolis, MN 55404

Phone: (612) -280-8418

 

Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Cassandra Holmes, Shontal Lajeunesse, Abah Mohamed, Carol Pass, Steve Sandberg, Sarah Santiago. 

Board Members Present: Steve Sandberg, Carol Pass, Laura Dale, Shontal Lajeunesse, Cassie Holmes

Board Members Not Present: Abah Mohamed, Rosie Cruz

Members:

Guests: Shirley Heyer, Sam, Rachel Glover, Shay Freeman, Tim Springer, Jeremy Gray, Iglon

 

7:00     Agenda Approval, LD, SL, approved

Minutes Approval, LD, SaS, approved

 

7:10     Announcements

·      Next Community Meeting will be: Thursday August 13th at 6:30 at East Phillips Park or via Zoom (TBD)

·      Next Board Meeting will be: September 3rd at 7pm at the EPIC office (2433 Bloomington Avenue) or via Zoom (TBD)

o   Board Meetings are open to the public

·      Next Executive Committee meeting will be: Thursday August 20th at the EPIC office (2433 Bloomington Avenue) or via Zoom (TBD)

o   Executive Committee meetings are open to the public

o   Board members please send agenda items (for both community meetings and board meetings) to Sarah before executive meetings each month

 

7:24     18th Avenue and 29th/28th street block fund request

·      June 29th – neighbors gathered and met for the first time

·      Safety for neighbors is first priority, beautifying the neighborhood is second priority

·      Night watch – neighbors have been staying up all night

o   Walkie talkies are one of the top priorities with this

·      If traffic control were to be permanent would need to be done with public works

·      What has been done on 18th Ave has pushed the issues to other blocks – ideally need this to be an East Phillips neighborhood plan

·      A lot of blocks are wanting these protections

o   How to do this so that it helps everyone and not just two blocks

o   Don’t want to create policies that we can’t live up to

·      If they have the supplies, they have done things on their own and as we go through the line items, keep that in mind

·      Foot patrol is not something that EPIC can fund

·      Lighting would be possible for EPIC to fund

·      Idea to have foot safety patrol south of 28th between Cedar and Bloomington – with t-shirts etc.

·      Things like paper/ink to print flyers for meetings

·      EPIC still has walkie talkies from past foot patrol

o   Between five and ten walkie talkies are needed

o   Sarah will follow up with Sam about walkie talkies

·      Sarah will propose dates to set up a time for board members and neighbors to go through proposal line by line

8:15     Update on EPNI

·      Rally on Sunday at noon at 28th and Longfellow – wear a mask and practice social distancing

·      CEAC (Citizens Environmental Advisory Commission – part of the cities sustainability department) has spoken out about the project saying the city needs to give the land to EPNI

o   The city has threatened to decommission CEAC if they speak out about this

8:26     Discussion on the DEED grant/EPIC matching funds

·      When writing the DEED grant, EPIC was written as matching funds

o   $40,000

8:29     EPIC speed bump policy/history

·      Any confirmation on the moratorium on speed bumps? – yes there is on Avenue and Streets, but not in alleys – $1600 and 51% of the residents on the alley needs to sign the petition

o   Does EPIC want to contribute to the $1600 for alley speed bumps?

·      EPIC has been a part of two speed bump projects in the past

·      If a block wants speed bumps EPIC will follow a process like we did before: the block comes to an EPIC meeting to make a request, this is followed by a discussion, followed by a motion and vote

o   CP: we need to identify other considerations i.e. in desperate need, available funding etc.

o   Are there other ways we can help find funding i.e. go-fund me, grant writing, or other means of raising funds for speed bumps?

8:40     Re building lake street meeting update

·      Partner with pwd and Lake Street Council about Lake Street corridor/Hi-Lake and meeting with Wellington and Burgemum

·      Carol attended meeting with someone from Mayor’s office, Midtown Phillips, Powderhorn and Longfellow

o   Very heated discussion

o   Mayor’s office seemed to have a plan and then proposed it to the neighbors and neighborhood organizations

8:44     Board virtual gathering to catch up and connect with one another-are others interested?

·      Yes!

·      Sarah and Mary will propose dates and times – possibly do it physically distanced at a park

8:47     Accessibility of funds – Sarah

·      Take a look at our policies and processes of vetting individuals that would meet our legal needs and not require things like background checks for the individuals we are funding

o   Ask city attorney or our non-profit lawyer to check on how to avoid these issues – i.e. waivers

§  Ask about multi-lingual waivers

o   Need to have an attorney to look at liability – need to protect EPIC board members

o   Steve thinks we need to ask Steve Gallagher or Bob Cooper because they are specialized in neighborhood organizations

o   Sarah will follow up with Mary to get contact info from attorney she used at CBE

9:09     What do we want put in EPICs Alley post?

·      EPNI update

·      If possible keep housing information

9:15     Additions to community meeting draft agenda

·      Door knock and flyer a few blocks at a time about community meetings – put questions in order i.e how you want to stay connected with EPIC and whether you are

·      Working meeting – set up door knocking etc.

 

Brad wants to use Mailchimp or constant contact for emails because issues with BCCing – put on next board meeting

July 14, 2020

EPIC Community Meeting 7-9

EPIC Community Meeting Draft Agenda
July 9th, 2020, 6:30 – 8:50
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Email: epic.ssantiago@gmail.com
Office: 2433 Bloomington Ave., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Cassandra Holmes, Shontal Lajeunesse, Abah Mohamed, Carol Pass, Steve Sandberg, Sarah Santiago. 
Board Members Present: Cassie Holmes, Laura Dale, Carol Pass, Sarah Santiago, Steve Sandberg
Board Members Not Present: Mary Gonsior (E), Rosie Cruz (E), Shontal Lajeunesse (U), Abah Mohamed (U)
Members: Michael Green, Linda Leonard
Guests: Shirley Heyer

6:30     Social Time

6:45     Greetings and Introductions
6:50     Approve tonight’s agenda CP, LD, amended, approved
Approve minutes from June community meeting, LD, CP, approved

6:55     Announcements

·       Next Board Meeting will be: Thursday, August 6th at 7pm at the EPIC office (2433 Bloomington Avenue) or via Zoom TBD
o   Board Meetings are open to the public
·       Next Community Meeting will be: Thursday, August 13th at 6:30 at East Phillips Park or via Zoom TBD
·       Next Executive Committee meeting is Thursday July 16th from 7-8pm at the EPIC office or via Zoom TBD
o   Executive Committee meetings are the third Thursday of every month
o   Executive Committee meetings are open to the public
·      EPIC has a housing program! 0% interest! Fix up your home or buy a new home in East Phillips – Check your email for the brochure or go to: mncee.org/eastphillips
·      If you smell a foul odor around Smith foundry or Bituminous Roadways call 311 to report
o   Write down your incident number
·      Every Saturday until August 1 from 4-6pm at 2618 16th Ave S a group of neighbors will be holding community discussions on different topics that may include processing the changes around safety and policing in our city; learning about models for keeping each other safe that other communities are using etc. Check out www.thebonnydoon.org for more information/updates
6:53     Speed bumps – we were told by the city that there is a moratorium on speed bumps – but Powderhorn is getting new speed bumps, and the city is supposedly paying for them
o   This might be the time for East Phillips – ideas on this?
o   Verify that the speed bumps in Powderhorn are free
o   What city policies are in place? Has the moratorium on speed bumps ended?
§  Depending on the answers from the city:
·      Make a policy for our neighborhood
o   Past EPIC policy - if the block can come up with half of the money EPIC will try to fund the remainder
·      Inform our neighborhood and move forward
o   Idea of contacting the city about curving streets like done in other parts of the city so cars cannot flow through
7:08     Neighbors have taken over 18th Ave between Lake and 29th Ave
o   Neighbors are saying that MPD video surveillance that is not being monitored
§  Kali Pliego wrote that the camera is functional and records
§  It is not constantly monitored, but can be used in investigations
7:20     Update on Roof Depot site
o   CEAC (Community Environmental Advisory Commission) meeting
§  CEAC is trying to go to bat for us
§  In 2015 they had opposed the city taking over the Roof Depot site because it endangers East Phillips resident’s health further and contradicts the Southside Green Zone
§  Cam Gordon sat in on the CEAC meeting
7:48     Hi-Lake and Minnehaha mall re-development plans
o   City is planning with the top people about how to redevelop Hi-Lake without including neighborhood
o   Whole Hi-Lake was burnt out
o   Invite Wellington to board meeting as well as Bergemann as well as Longfellow, Corcoran and Seward
8:24     Adjourn

July 7, 2020

EPIC Board Meeting 7-2

EPIC Board Meeting Draft Minutes
July 2nd, 2020, 7pm– 9pm
EPIC web address: eastphillips-epic.com
Email: epic.ssantiago@gmail.com
Office: 2433 Bloomington Ave., Minneapolis, MN 55404
Phone: (612) -280-8418
Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Cassandra Holmes, Shontal Lajeunesse, Abah Mohamed, Carol Pass, Steve Sandberg, Sarah Santiago. 
Board Members Present: Laura Dale, Carol Pass, Mary Gonsior, Steve Sandberg, Sarah Santiago
Board Members Not Present: Cassandra Holmes (E), Shontal Lajeunesse (E), Rosie Cruz (U), Abah Mohamend (U)
Members: Brad Pass
Guests: Shirley Heyer
7:10     Agenda Approval, Approved 
Minutes Approval, LD, StS, Approved
7:05     Announcements
·      Next Community Meeting will be: Thursday, July 9th at 6:30 at East Phillips Park or via Zoom TBD
·      Next Board Meeting will be: Thursday, August 6th at 7pm at the EPIC office (2433 Bloomington Avenue) or via Zoom TBD
o   Board Meetings are open to the public
·      Next Executive Committee meeting will be: July 16th at 7pm at the EPIC office (2433 Bloomington Avenue) or via Zoom TBD
o   Executive Committee meetings are open to the public
o   Board members please send agenda items (for both community meetings and board meetings) to Sarah before executive meetings each month
·      EPIC has a housing program! 0% interest! Fix up your home or buy a new home in East Phillips – Check your email for the brochure or go to: mncee.org/eastphillips
·      If you smell a foul odor around Smith foundry or Bituminous Roadways call 311 to report
o   Write down your incident number
·      Every Saturday until August 1 from 4-6pm at 2618 16th Ave S a group of neighbors will be holding community discussions on different topics that may include processing the changes around safety and policing in our city; learning about models for keeping each other safe that other communities are using etc. Check out www.thebonnydoon.org for more information/updates
7:15     Community garden – discussion about a boulevard community garden available for anyone who walks by outside the EPIC Community Garden was tabled to board meeting from community meeting
·      EPIC community garden will not be involved
·      Sarah has volunteered to host it on her boulevard, she is in contact with Michelle Shaw about this – they are waiting on the arsenic test (already heard back on lead, salt etc tests)
7:18     How should we do outreach to get community feedback about police attending EPIC’s community meetings in the future?
o   Conduct door knocking with training times/dates
§  Include questions:
·      What do you think about police attending EPIC community meetings?
·      Would you like to be on the EPIC email list?
o   A volunteer has come forward to coordinate outreach in East Phillips – idea to make a spreadsheet where people can sign up for door knocking
o   Notify volunteer of privacy policy
o   EPIC agrees that door knocking to distribute flyers on trainings and ask question about police attending EPIC community meetings is important, Mary and Sarah will meet to further discuss this
7:23     Neighborhood Outreach
·      How many emails are on the EPIC membership list? - Around 300
o   Is there a way to test the emails using a free service (trial for example?)
§  Here are two options from TechSoup:
(free trial)
free emails (up to 10,000 per month)
§  Go with the second link
·      Tell Amy to add button to website for people to sign up for email list
o   If our list isn’t that accurate anymore, what can we do to fix it?
§  Facebook (81 followers)
§  Website
§  Door knocking/flyer
§  Other?
7:40     Zoom account
·      Do we have a new Zoom account just for EPIC?
·      Mary and Brad did not connect about this
·      Mary will pay for the Zoom account and submit the invoice
7:43     Community trainings
·      Any organizations you have heard of doing trainings that EPIC should contact?
·      Sarah is in contact with several people for de-escalation trainings – possibly make it a series? As well as someone who does empowerment self-defense
o   Carol and Sarah have been talking about how to compensate the trainers since not all of them are a business.
o   Bring bucket of pens for waivers, so people can sign waiver and put pen in ‘used’ pile
o   De-escalation/self defense trainings:
§  Question of whether they have insurance and doing a criminal background check to protect EPIC. What do they do about liability?
·      Bios retracted for privacy reasons
·      Narcan training – Cassie is currently unavailable – Southside Harm Reduction is hosting a drop in training every other week that started Monday, June 29th – watch their social media for more info. Should Sarah re-connect with Southside Harm Reduction to set up a Narcan training until Cassie can do one? Sarah could see if Southside could do a sharps training as well to learn how to properly dispose of sharps
o   Sarah will contact Southside about this and plan to move forward with Cassie when she is ready
·      If trainings are in August, be sure to put it in Alley by July 15th!
8:08     Check in on job description and employee handbook
·      Mary sent edits of job description to Carol
·      Carol is waiting to hear from legal person, Jess
8:09     What do we want put in EPICs Alley post?
·      Trainings
·      Zoom meetings
·      Housing program
8:00     Additions to community meeting draft agenda – nothing on agenda currently
·      Hi-Lake development plans – invite Wellington to meeting
·      Partner with pwd and Lake Street Council
·      Speed bumps – we were told moratorium on speed bumps – but Powderhorn is getting new speed bumps, and the city is paying for them
o   This might be the time for this
·      Neighbors take over of 18th Ave between Lake and 29th Ave
o   MPD video surveillance that is not being monitored