September 15, 2016

EPIC Community Meeting Draft Minutes 09 - 15


September 15th, 2016, 6:30 p.m. – 8:50 p.m.

East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Laura Dale, Shawna Dillon, Linda Leonard, Carol Pass. Margarita Ortega, Kristin Hanks, Rosie Cruz, Jenny Bjorgo, Mary Gonsior
Board Members Present: Margarita, Carol, Linda, Laura, Rosie (L)
Board Members Not Present: Shawna, Mary, Kristin, Jenny
Members: George Kennedy;  Carol Hill Kennedy; Lee Samuelson; Pat Fleetham; Brad Pass
Guests: Shirley Heyer;  Bob Byers county public works; Dereck Sunstrom and Allan Klugman

MOTION: Meet as a committee of the whole. Approved.

6:49     Introductions:

·      Greetings and Introductions:
·      Approval of Agenda: BP, GK Passed.
·      Approval of Minutes from August 11th, 2016. Rita and Carol Kennedy; passed

6:45     Announcements:

·      Next EPIC Board Meeting will be October 1st, Saturday at the Park 10:00 am to 12:00 noon.
·      CLEAN SWEEP – October 8th, Welna’s Parking Lot for breakfast at 9:00 am. Bring your friends and Neighbors. Come early for a T-shirt
  • Next EPIC Community meeting will be October 13th, Thursday at the Park 6:30 to 8:45 pm.
  • EPIC Garden Harvest Party, October 15th, Good Food, Pumpkin Carving Contest, Bring your musical instruments.
  • Neighborhood Network invitation to participate. Next Door is a private social network for you and your community. Talk to your neighbors online.

7:15     Traffic Changes on Franklin/Cedar/ Minnehaha Aves – Bob Byers, Hennepin County

Plans for changes to the Cedar Franklin Minnehaha intersections. Concerns: semis and large trucks congesting roads, too many stoplights on Cedar (between Franklin and 24th St.) Safety and Congestion.

  • History review about how the original grid system has been intersected by other additions so there isn’t good alignment. Cedar/Franklin is a top crash intersection. The objective is to try to remove chaos; improve safety; make it easier to get through the area.
  • Difficult to get consenses; budget constraints; delayed action;
  • County is going to repave Cedar and Franklin so we NEED to have a plan for bigger improvements.
  • Recent bids too high because contractors 30% higher than expected because they are busy.
  • Negative environment for pedestrians, traffic, and bikes.

A visual presentation explained that traffic flows will be better because of alignment of lanes and “squaring” the cedar/franklin intersection. They have used video and simulations from real data to design 22nd to carry much more traffic. The street by taco bell will become two way. There will be no need for a light on 22nd and Cedar because traffic will travel in “clumps” allowing time for left turn lanes. There will be safer routes for bikes and pedestrians. The planners know the model may be “off” and they intend to monitor carefully how drivers manage the changes. The bids will go out again next spring and they hope bids will be lower.

CEDAR BRIDGE REPAIR AND OR WIDENING WAS BRIEFLY DISCUSSED. Pat Fleetham will follow up with the county about the project and what the historical and other constraints will be. Discussion will continue

7:45     Efforts to respond to the crime situation—Concerns?, Discussion, Information Intake, Solutions?

2900 block of 15th
The officers are not arresting people. There is information to share off the record.
Cano door knocks Little Earth with Rita to host political meetings with the mayor and LaDuc
To talk about crime is to talk about your family at Little Earth and the families are huge and can include four or five households so you are talking about their uncle or cousin or brother or grandma and no one is going to talk to an outsider about that.

There was discussion about getting youth at Little Earth feeling good being outside of their community to widen their perspective.  People offered resources for helping youth get out into communities for construction. The playground at Waite House tomorrow is an example.

The police cameras are not very helpful. Rita reported that the current camera in the park has such a narrow field that it doesn’t catch any of the dealing.

Terry at emergency operations said no one can place any more cameras because there are over 150 cameras and they can’t place the cameras in Cedar Field because they don’t have enough servers. We might be able to do one camera in the future on Cedar Field and one on 16th maybe. Wells Fargo want 5 cameras on Chicago and Lake and they get to go first. Rita said the police probably won’t monitor our cameras unless we force them tol

 A majority of the meeting of the whole wants to see the barricade improved and made more beautiful.

A majority of the whole wants to encourage the City Council to add additional servers to the emergency operations center so more cameras can be installed for the police department.

8:00     Update on Pollution Problems--- Discussion, Information Intake, Solutions?
Let’s scan and enter the MPCA minutes for information purposes. The meeting was September 7th.

The city is going to use half the roof depot building. Rita spoke with some employees at an emergency planning meeting and learned that we can still press to use part of the building. She knows about a planning group that might use aqua culture.  We could submit a different proposal. Jenny Lansing from the City of Minneapolis is a contact with environmental climate change.  

8:15     Clean Sweep –Brad Pass
Handout for October 8th

8:30     EPIC Harvest Party plans -Brad
Handout for October 15th

8:45    Adjourn



September 10, 2016

Board draft Meeting Minutes 09 - 10


September 10th, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Kristin Hanks , Linda Leonard, Margarita Ortega, Carol Pass.
Board Members Present: Jenny Bjorgo, Laura Dale, Mary Gonsior, Linda Leonard, Margarita Ortega, Carol Pass, Rosie Cruz.
Board Members Not Present: Kristin Hanks
EPIC Members:
Guests: Michelle Chavez, Shirley Heyer, Mahamed Cali

10:00   Introductions:

·       Greetings and Introductions.
·       Approval of Agenda: JB, MO approved as amended.
·       Approval of Minutes from August 6th, 2016: MG, LD approved.

10:10   Announcements:
  • Next EPIC Membership Meeting, September 15th, East Phillips Park, Thursday 6:30 pm.
  • Next EPIC Board meeting, October 1st, East Phillips Park, Saturday, 10:00 am.
  • Clean Sweep- October 8th…Get ready!
  • EPIC Garden Harvest Party- October 15th, Great for kids, pumpkin carving contest, treats, eats
  • Open House, PRG; new house build on 2500 block of 14th Avenue. Next Saturday.

10:15     Michelle Chavez- City Survey and any other issues. Future funding?

Neighborhood Board Diversity Survey. There are 70 neighborhoods and staff were asked to come out and do the surveys in person (not sufficient response last year.) Asking board members to complete and return, or to complete the survey online. 900-1,000 people volunteer at the neighborhood level. The survey is related to the City’s Engagement goals.

Requests for future funding is due again in mid-November for the next three years (2017-2019) for the Community Participation Program. EPIC did not receive the mailing, and Michelle will send another packet. The booklet contains a chart showing information $232,000 over three years. EPIC must apply for this funding, and can set aside funds for priorities (projects) aside from operational and organizing costs. There is a worksheet that explains what you can spend the funds on. Guidelines are significantly changed, as the city worked hard to engage the community to improve the guidelines. Resources explaining these changes are available online. Michelle will send hyperlinks to these resources.  

Michelle was not sure when the next CIF grants will be offered; city is still working on grants that run through 2017.

10:25   Funding for Clean Sweep:  1st weekend in October

MOTION: EPIC will provide $999.00 for funding for trucks and t-shirts. JB, MO, Approved.

10:30   KALY Radio Station Proposal – Mahamed Cali, SAC Executive Director

The Somali American Community (SAC) has been running a low power, volunteer-driven community radio station for the past 9 months. Visit the station online at www.kalyradio.org. You can also listen on your phone by dialing 641-552-5322.

After successfully bidding to receive an FCC license, and operating for the first year, KALY radio is seeking funding to ensure a successful 2nd year. Partnering with neighborhoods is a priority for the station, as the station seeks to become a two-way channel for information between the TC Somali Community and the Greater Minneapolis area.

SAC is asking EPIC to partner with SAC to keep this radio station on the air by providing annual underwriting funds. Even more important, SAC wants to partner with the neighborhoods to promote programming and community engagement.

MOTION: EPIC supports SAC and KALY Radio, and will write letters of endorsement and support for KALY radio station. MG, LL Approved.

MOTION: EPIC recommends to the membership that $2,500 for community outreach partnership be set aside to SAR/KALY Radio provided we can find available funds to modify our budget for outreach. LL, MG, 4 approved, 1 opposed, and 2 abstain.

12:07 Michael Green Requests
o   Speed bumps: EPIC presented all the finances, funding and status of the speed bumps (contract completed) at the August membership meeting.
o   Rent/Office: CP provided all of the finances and votes to Michael in the past, but will provide them again in electronic format and will copy the executive committee.
o   Recent email & communication: Michael had a misunderstanding of what is the EPIC website, but is actually a “location stamp” on Facebook, thinking that all sorts of inappropriate posts were “approved or endorsed” by EPIC. EPIC screened the website and found that there is no access to anyone without credentials, and that the EPIC website is secure. The “location stamp” is a GPS location stamp, and is available for public use to anyone who happens to be in the proximity of the Easts Phillips neighborhood. Recent emails from Michael Green will be shared with the board,

12:20   Resignation: Shawna Dillon

MOTION: EPIC regretfully accepts the resignation of Shawna Dillon, and we wish her well in all her future endeavors. We are thankful for her many contributions, and we would be happy for her to serve again in the future. MO, LL, approved.

12:20     Crime on 16th and 17th: Alondra’s email. Action??

CP distributed a report from Alondra communicating actions by the city to reduce the crime on 15th and Lake St.

TABLED DUE TO LACK OF TIME
Barricades/SuperAmerica?

Progress on Speed Bumps and Cameras – We are just waiting for the speed bumps to be put in. All the money for all the speed bumps has been raised; the contract is being written. Funds came from a combination of East Phillips and individual donors. Petition is done for 2500 block of 18th Ave.

·       We have an okay pending from the Park Board for the camera in Cedar Field. We will need more money for this

12:30    Adjourn

August 11, 2016

EPIC Community Meeting Draft Minutes 08-11


August 11th, 2016, 6:30 p.m. – 8:50 p.m.

East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Shawna Dillon, Mary Gonsior, Kristin Hanks, Linda Leonard, Margarita Ortega, Carol Pass.
Board Members Present: Rosie Cruz, Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass.
Board Members Not Present: Jenny Bjorgo (E), Shawna Dillon, Kristin Hanks, Margarita Ortega.
Members: Craig Seifert, Brad Pass, Michael Green
Guests: Shirley Heyer, Alondra Cano

MOTION: Meet as a committee of the whole. Approved.

6:49     Introductions:

·      Greetings and Introductions:
·      Quorum achieved: 6:51 pm.
·      Approval of Agenda: CS, BP Passed.
·      Approval of Minutes from July 7th, 2016. LL, MG Passed.

6:45     Announcements:

·      Next EPIC Board Meeting will be Sept. 10th, Saturday at the Park 10:00 am to 12:00 noon.
  • Next EPIC Community meeting will be Sept. 15th, Thursday at the Park 6:30 to 8:45 pm.
  • Neighborhood Network invitation to participate. Next Door is a private social network for you and your community. Talk to your neighbors online.
  • Banyon’s open house – everyone is invited to their open house and ribbon cutting ceremony on Thursday at 4 pm…26th Street and 13th Avenue.
    • MOTION: EPIC will send a gift and card ($50 max.) LL, MG, Approved.
  • House for sale. Harvey Winge called to say his house is for sale. Location 2621 Bloomington Ave S. 6-bedroom, single family home. Contact Jeff Piper, REMAX.
  • Annual report approved – will be posted on website and Facebook posts.

7:10     Red Lake Band Development- MOTION of Support

A new development in Seward neighborhood (Former Amble’s Site: Mino-bimaadizawin (Red Lakes Band) Development – new “embassy” will replace the current embassy on Lake and Bloomington. This may provide a development opportunity for EPIC on the two city-owned properties on Bloomington (2900 block).

Concerns: New development in Seward may create traffic congestion, impact on the park, affordability.

Send a welcome letter and invite conversation to talk about the neighborhood, and partnering to provide mutual benefits. Also invite the county to work on improving the Franklin/Cedar intersection. (Consensus.)

7:30     Traffic Changes on Franklin/Cedar/ Minnehaha Aves

Plans for changes to the Cedar Franklin Minnehaha intersections were discussed and a satellite map was distributed showing the proposed changes. Concerns: semis and large trucks congesting roads, too many stoplights on Cedar (5 between Franklin and 24th St. There was a serious lack of consultation of EPIC’s needs for these roads by both the County and Seward Redesign, prior to decision making. We are apprehensive that this will make the traffic situation much worse, rather than an improvement.

Seward and Ventura Village were invited to public hearings on this change, but East Phillips was not included even though the EPPCCC park is located in the notification area. This plan was driven by bicyclists; all businesses were opposed to the plan, even though the Seward part of the affected area is “industrial”.  Trucks being re-routed are being routed through residential areas.

EPIC will invite Robert Byers and Peter McLaughlin to present this plan to the community at the next GMM, if possible. Invite residents and businesses from Seward and Ventura Village to attend also. Also invite city staff to be present for comments.

Does Minneapolis lack up-to-date software to run traffic flows. (Reference MPR story today.)

7:55     MNDOT Meeting Report

EPIC, Karen Clark and Alondra Cano presented our concerns, motions and diagram for Hwy 55, Hiawatha, traffic pattern, and access to Roof Depot Site to MNDOT. We had an opportunity to express the negative impact of the Public Works being located here, and the disaster that would result if traffic issues were not addressed at the outset, resulting in additional negative impacts on EPIC residents. Our presentation was well received, and MNDOT appeared interested in EPIC’s concerns. It seemed that MNDOT was really listening.

EPIC will continue looking for acceptable options and bringing attention to this issue.

8:11     Procedure for preparing minutes.

Mary G read the new, formalized procedure for EPIC’s process for preparing minutes.
Michael G. expressed concern regarding the “google” site that appears to contain a copy of the minutes, and that sometimes it seems the minutes are changed. Michael G. also would like to see edits to the minutes recorded at the meeting and that are edited by the board members prior to being published as draft minutes. Mary G. expressed that was a layer of detail that wasn’t needed; CP expressed that there should be no changes in the minutes from what is approved, and asked for examples. Stated that the minutes are posted to the website, which is accessible from the eastphillips-epic.com address. Mary G and MO asked Michael G. to send the “google” links to minutes that he is aware of.

8:20     Alondra Cano report

Distributed Ninth Ward Update (crime/police accountability; transportation).

Having a celebration of the 3rd Precinct to thank them for all their hard work and commitment to good policing in the neighborhood. Neighborhoods have agreed to co-host, inviting people to attend, etc. Will be held at Plaza Centenario (12th Ave & Lake St.)

Funding for the Orange Line is connected to the funding for the Lake Street Station…located at Lake St. and 35W. This Orange Line is important to Minneapolis in providing access to 200,000 jobs for people in our communities. Press conference on Monday at 11 am (bottom of the stairs at the Lake Street Station.)

Actions you can take:
Email decision makers; Attend the CTIB meeting Wednesday, August 17, 8:30 am; Ramsey County Plato Boulevard Building; use #SaveOrangeLine.

8:30     3rd  Camera  Proposed for Cedar Field and Camera Contract.

MO and CP received a demonstration of high definition camera specifications and estimated cost of $7,000 to $10,000 per camera.

MOTION: EPIC will look for additional moneys in our uncontracted funding and will commit to the first two cameras, and consider a third camera at a cost of $7-10,000 per camera. CP, LD. Approved with one abstention (Michael G).

8:40    Progress on Speed Bumps

All the money for all the speed bumps has been raised; the contract is being written. Funds came from a combination of East Phillips and individual donors. We have all the required signatures.

The 2500 block of 18th Avenue has now qualified for speed bumps. LL will print the petition and start gathering signatures.

Note: two board members own property on this block:
·      Linda Leonard owns property on this block.
o   (2) daughters own property on this block.
·      Carol Pass owns property on this block.
o   (1) son owns property on this block.

MO will talk to the Park Board about the Cedar Field park on the 2500 block and see if EPIC can get a contribution toward speed bumps on this block. There has to be a way to fund this in addition to EPIC funds.

8:55    Update on Radio Station: Mohamed Cali

Speaker not present.

8:55    Adjourn



August 6, 2016

EPIC Board Meeting Draft Minutes 08 - 06


August 6th, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Shawna Dillon, Mary Gonsior, Kristin Hanks, Linda Leonard, Margarita Ortega, Carol Pass.
Board Members Present: Jenny Bjorgo, Mary Gonsior, Kristin Hanks, Linda Leonard, Carol Pass.
Board Members Not Present: Rosie Cruz (E), Laura Dale (E), Shawna Dillon, Margarita Ortega(E).
EPIC Members: Brad Pass, Khadga B. Poudel, Michael Green dropped off a request but did not stay for the meeting.
Guests: Shirley Heyer

10:20   MOTION: Meet as a committee of the whole. Passed.

Quorum Achieved 10:25

Introductions:

·       Greetings and Introductions.
·       Approval of Agenda: Approved.
·       Approval of Minutes from July 2nd, 2016, (Not available; CP will distribute via email.)

10:33   Announcements:
  • Next EPIC Membership Meeting, August 11th, East Phillips Park, Thursday 6:30 pm.
  • Next EPIC Board meeting, Sept. 10th, East Phillips Park, Saturday, 10:00 am.

10:35      Update on Speed Bumps and Cameras – letter to Property owners

Speed Bumps: CP sent letters out to all property owners on 16th Avenue who are “absentee landlords”. We only need one or two more people. Alondra may be able to assist us if we don’t obtain these last couple of signatures. LL called 311 about a month ago requesting that a study be done on 18th Avenue between 25th and 26th Streets. LL has heard and seen nothing in response to this request. CP will add this to her agenda with Shane Norton. EPIC asked Shane to look at the problem on Cedar and 28th, and he said he needs a letter from the community.

MOTION: EPIC will propose to the City of Minneapolis that a left-turn arrow be added to the westbound 28th Street Signal at Cedar Avenue. LL,  JB, Approved

Cameras: CP and MO met yesterday to review locations for the cameras. Issues: we have to place it on a poswt that has electricity; it is easier to use a “city-owned” post vs. Excel Energy owned post. Strongly feel 2 cameras are needed at 18th Ave location. The park board needs to do some tree trimming. We need to address potential strong objection from some. We reviewed the sample lease agreement from Ventura Village; EPIC will investigate insurance costs for camera replacement if damaged, liability, etc. Terry Honkomb of police department gave a demonstration of the cameras. If the community approves a 2nd camera at the park (3rd camera total), we can simply amend an existing lease agreement for the additional camera.

MOTION: EPIC board defined and approved  Lease agreement template with the City of Minneapolis, acting through its Police Department, to lease up to 6 powered cameras. KH, LL, Approved.

Note: implement changes to sample agreement (Ventura Village Lease Agreement – Mobile Camera System), in the following sections: (1) Parties (EPIC, Equipment), (2) Term (dates), (3) Rent (LESSOR’s office), (4) Usage (locations).

10:53    Discussion and Motion for EPIC 2015 Annual Report

MOTION: EPIC board members unanimously approved the EPIC Annual CPP Report and expressed gratitude to Carol Pass for her detailed and excellent annual report. MG, LL

As the board knows, Carol and her family have suffered multiple illnesses, property damage, injuries and more this summer, and in spite of many challenges, the annual report is thorough, and accurate; it is an evaluation providing both the positives and negatives of EPIC’s performance, and EPIC’s evaluation of NCEC’s performance in supporting neighborhood efforts to improved lives and our community.

It is unfortunate that the City is unwilling to publish EPIC’s feedback on how the City of Minneapolis and NCEC might improve their operations and support for community organizations; EPIC should find a way to publish this report for the community. Suggestions: Post EPIC’s evaluation of City Services and Interactions section of annual report on EPIC’s Facebook page (each area could be a separate weekly post, with introduction to why EPIC is posting). Board members and EPIC members should “share” posts on their own Facebook page, thus spreading the evaluation with neighbors, and Minneapolis residents in general.

11:23      Presenting EPIC’s Concerns and Motion for Hwy 55, Hiawatha, traffic pattern, access to Roof Depot Site, to MNDOT

EPIC presented our motion and diagram to MNDOT. We had an opportunity to express the negative impact of the Public Works being located here, and the disaster that would result if traffic issues were not addressed at the outset, resulting in additional negative impacts on EPIC residents. Our presentation was well received, and MNDOT appeared interested in EPIC’s concerns. It seemed that MNDOT was really listening.

11:32     New Developments and More New Traffic Issues

A new development in Seward neighborhood (Former Amble’s Site: Mino-bimaadizawin (Red Lakes Band) Development – new “embassy” will replace the current embassy on Lake and Bloomington. This may provide a development opportunity for EPIC on the two city-owned properties on Bloomington (2900 block).

Concerns: New development in Seward may create traffic congestion

11:55   Agenda for GMM

Michael’s request for agenda items: two of three are requests for information that is available on EPIC’s website. These requests are not appropriate additions to the GMM agenda, rather are requests for summaries of available information (minutes posted from past meetings). MG will respond to these questions by email. EPIC will summarize process for EPIC Meeting Minutes in GMM agenda for August 9, 2016.

·       3rd Camera (2nd at Park location)
·       Midtown Greenway – bridges & streetcar (15 min. as early as possible.)
·       Annual report approved – on website and facebook posts
·       Contract for cameras
·       MNDOT meeting report
·       Red Lake Band development

12:10    Adjourn