December 2, 2017

EPIC Board Meeting Draft Minutes 01 - 06


December 2nd, 2017, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Present: Laura Dale, Mary Gonsior, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Not Present: Rosie Cruz (E), Tom Harris (E),
EPIC Members: Brad Pass, Marc Trius.
Guests: Shirley Heyer

MOTION: Meet as a committee of the whole. LL, MG, approved.

10:20   Introductions:

·       Greetings and Introductions
·       Approval of Agenda: LL, LD, approved.

10:27   QUORUM ACHIEVED

·       Approval of Minutes from November 4th: LL, LV, approved.

10:32   Question about Banyan NNO participation

A former staff person communicated with Little Earth about the program, and subsequent staff were not aware of the request from Little Earth to participate in the program. LL reported that at a later date, the Banyon set a policy that requires block clubs to be part of their Lighthouse Network to participate.

10:36   (SH) Celebration of the Somali community and the new radio station. Colin Powel center, today – Dec. 2, 4-10pm.

10:10   Announcements:
·       LLEPIC General Membership Meeting, December 14th, Thursday, at East Phillips Park, 6:30 to 8:45
·       Police Inspector Johnson for our precinct has quit. One of the sergeants in charge of our special police officers is also leaving at the end of the year.
·       Planning Commission meeting, City Hall. Monday, Dec. 4th 3:30 to consider Stop ‘n Shop expansion to include tobacco shop, residents are concerned.
·       Construction: 35W from 62 to Downtown will be shut down for 3 years beginning after the Super Bowl. Additional transit lines will be available.
·       Road running over the Greenway are expected to be open in December.
·       Ned Brooks of MPCA, (lawsuit over Volkswagen) is working on setting up a meeting with East Phillips  and Little Earth residents.
o   After long discussion, CH and BP will obtain guidelines, and work out dates and timelines. Looking for a date in early January.

11:10   Board Vacancy-Process: Only one candidate so far. Interview, Marc Trius

MOTION: the EPIC board recommends Marc Trius to the community to fill the open board seat. LL, CH, approved. 

11:30   Grievance Resolution

The board determined resolution of the Michael Green grievance and a letter will be sent.

11:52  Looking at partnership contracts: PACE

Reviewed the PACE agreement as a model for partnership contracts where EPIC is working as a partner with another organization.

12:01   Plan Modification of old NRP Funds 

Tabled to the membership meeting.

12:02   Adjourned

EPIC Board Meeting Minutes 12-02-17


December 2nd, 2017, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Present: Laura Dale, Mary Gonsior, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Not Present: Rosie Cruz (E), Tom Harris (E),
EPIC Members: Brad Pass, Marc Trius.
Guests: Shirley Heyer

MOTION: Meet as a committee of the whole. LL, MG, approved

10:20   Introductions:

·       Greetings and Introductions
·       Approval of Agenda: LL, LD, approved.

10:27   QUORUM ACHIEVED

·       Approval of Minutes from November 4th: LL, LV, approved.

10:32   Question about Banyan NNO participation

A former staff person communicated with Little Earth about the program, and subsequent staff were not aware of the request from Little Earth to participate in the program. LL reported that at a later date, the Banyon set a policy that requires block clubs to be part of their Lighthouse Network to participate.

10:36   (SH) Celebration of the Somali community and the new radio station. Colin Powel center, today – Dec. 2, 4-10pm.

10:10   Announcements:
·       LLEPIC General Membership Meeting, December 14th, Thursday, at East Phillips Park, 6:30 to 8:45
·       Police Inspector Johnson for our precinct has quit. One of the sergeants in charge of our special police officers is also leaving at the end of the year.
·       Planning Commission meeting, City Hall. Monday, Dec. 4th 3:30 to consider Stop ‘n Shop expansion to include tobacco shop, residents are concerned.
·       Construction: 35W from 62 to Downtown will be shut down for 3 years beginning after the Super Bowl. Additional transit lines will be available.
·       Road running over the Greenway are expected to be open in December.
·       Ned Brooks of MPCA, (lawsuit over Volkswagen) is working on setting up a meeting with East Phillips  and Little Earth residents.
o   After long discussion, CH and BP will obtain guidelines, and work out dates and timelines. Looking for a date in early January.

11:10   Board Vacancy-Process: Only one candidate applied so far. Interview, Marc Trius

MOTION: the EPIC board recommends Marc Trius to the community to fill the open board seat. LL, CH, approved. 

11:30   Grievance Resolution

The board determined resolution of the Michael Green grievance and a letter will be sent.
11:52  Looking at partnership contracts: PACE

Reviewed the PACE agreement as a model for partnership contracts where EPIC is working as a partner with another organization.

12:01   Plan Modification of old NRP Funds 

Tabled to the membership meeting.

12:02   Adjourned

November 9, 2017

EPIC Community Meeting draft Minutes 11 -09


11-09-2017, 6:30 – 8:50
Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Present: Rosie Cruz, Laura Dale, Mary Gonsior, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Not Present: Tom Harris.
Members: Brad Pass, Bill Jones, Jolene Jones, Carol Hill Kennedy, George Kennedy, Mohamed Cali, Mark Trius,
Guests: Shirley Heyer

6:30     Social Time/ Greetings and Introductions

6:50     Approval of Proposed Agenda: CH, LV, approved by consensus
Approval of October 12th General Membership Draft Minutes: LV, LD, approved by consensus.

7:00     Announcements:

o  Next EPIC Board Meeting, Saturday, December 2nd, 10:00 am-noon, EPIC’s office at 2433 Bloomington Ave. S.

o  Next EPIC Community Meeting, Thursday, December 14th, 6:30 - 8:45, East Phillips Park

o   Southside Green Zone Meeting 2 (28th & Cedar). Nov. 28th at Stewart Park. 5-8 PM.
o   Police Inspector for our precinct has quit. One of the sergeants in charge of our special police officers is also leaving at the end of the year.
o   Construction: 35W from 62 to Downtown will be shut down for 3 years beginning after the Super Bowl. Additional transit lines will be available.
o   Roads running over the Greenway are expected to be open in December.
o   Ned Brooks (lawsuit over Volkswagon) is working on setting up a meeting with East Phillips and Little Earth residents. CH and BP will work out dates and timelines.
o   Board Vacancy – A board member has not met the attendance requirements and thus, the board will seek a new member to fill the vacancy. The vacancy will be posted online and will be announced at the GMM on Thursday. EPIC will also send out a broadcast email.
o   Banyon Dinner-We registered too late and it wasn’t possible to accommodate us for the dinner.
o   Urgent Community Meeting to support the Community Plan for the Depot Site, Nov. 30th, 6:30 pm at the Park.
o   This is IMPORTANT – PLEASE ATTEND. Invite your neighbors!
o   Contact radio stations; interviews with EPNI leaders on radio; translate Alley article.
o   Will be on the business page of StarTribune.
o   Invite all the city council members to attend.

7:05     Little Earth funding request for proposed playground and need for Youth Program Dollars
Plan Modification of old NRP Funds to playground and Youth programs
The board received a proposal from Little Earth Residents Association to bring forth a motion to provide funding for a proposed playground over two months ago. EPIC agreed to this request but it was tabled because of uncertainty about the amount.

Jolene reported on the status of the playground project. The original request was $15,000 but the request was reduced when it was thought that other funding was going to come through for the project. Unfortunately, the other funding did not come through and the project still needs $15,000. While EPIC has already passed a motion to approve $4,500, Little Earth would like to ask EPIC to increase their support to the full $15,000. Ground has already been broken on the project, and this is the last funding that is needed. 

MOTION: EPIC will transfer $15,000 from NRP Phase I (numerous small categories) into the NRP Phase I Playground Category. LV, LL, Approved. This motion requires a 2nd vote in December.

MOTION: 2ND Vote on October motion to provide $4,500 to fund the Little Earth Youth and Elder Memorial Playground. This funding will come from Playgrounds in our NRP Phase I funding. MG, LL, Approved.

MOTION: EPIC will provide another $10,500 to fund the Little Earth Youth and Elder Memorial Playground. LL, CHK, approved. This motion requires a 2nd vote in December.

By consensus, the following agenda item was approved.

7:45     NRP Phase I categories
There are funds sitting in the NRP Phase I plan which are in categories that are not being used. Since there is a need to spend funds toward Youth Programming, the board would like to offer a motion to make unspent funds available to be used in accordance with EPIC’s partnership agreement program. If approved, proposals for spending these funds will be presented to the General Membership for approval.

MOTION: EPIC will move up to $52,000 + from multiple NRP Phase I categories into NRP Phase II Youth Programming as a Plan Modification to be available for new and continuing Programs. LL, LV, Approved. This motion requires a 2nd vote in December.

7:50     Grant and status of the Project and Budgets.
Pictures of the Project
EPIC’s shared State Grant Budget and our EPIC CPP Budget

Board Motion: EPIC approves the EPIC Proposal for State of Minnesota $319,000 Grant Disbursement.
Board Motion: EPIC will accept EPIC’s portion of the shared EPNI Budget to be included in our next CPP Submission.

MOTION: Epic approves both the two board motions. BP, CHK, Approved.

8:12     What happened at the Park Soccer Fields?

Someone poured gasoline and lit a large fire on one of the soccer fields and caused a lot of damage. The Park Director said that there is other damage to the soccer fields also. Please be aware that this and other activities are happening at various parks. If you see someone vandalizing the park, please do call the police (9-1-1).

8:22     Crime Concerns: How to Stay Safe

Our crime prevention specialist has not responded to requests to visit EPIC meetings. CP distributed flyers describing information that should be reported when reporting crimes to police, including drug houses, vehicles and suspects.

8:27    What does the election mean for EPIC?? Thoughts?

Alondra was re-elected.

8:30     Adjourned.
    

November 4, 2017

EPIC Board Meeting draft Minutes 11 - 04


November 4th, 2017, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Carol Pass, Linda Vermillion.
Board Members Present: Laura Dale, Mary Gonsior, , Cassandra Holmes, Linda Leonard, Carol Pass.
Board Members Not Present: Jenny Bjorgo, Rosie Cruz (E), Tom Harris, Cassandra Holmes, Linda Vermillion.
EPIC Members: Brad Pass
Guests: Shirley Heyer

10:20   Introductions:

·       Greetings and Introductions
·       Approval of Agenda: Approved with addition of Approval of Sept. Minutes, Board Vacancy item, Grievance announcement, Error in Alley Newspaper, Hi-Lake Redesign Project update item. Approved.
·       Approval of Revised Minutes from September 9th, 2017; CH, LD, Approved as revised.
·       Approval of Revised Minutes from October 7th, 2017;  LL, CH, Approved as revised: (1) item Greivance report, change “concerned with problems about what should remain private” to “problems with un-vetted comments”; (2) Barricade/One-Way: Add “Motion” and “Discussed, but no vote”

10:10   Announcements:
·       EPIC General Membership Meeting, November 9th, Thursday, at East Phillips Park, 6:30 to 8:45
·       Major Community Meeting for the Roof Depot Site future and presentation of East Phillips Neighborhood Institute (EPNI) Indoor Urban Farm Project
o   CoSponsored by EPIC and EPNI
o   EPNI (East Phillips Neighborhood Institute) was formed by EPIC and is funded by legislative funds received by EPIC, acting as Fiscal Agent
o   Thursday, Nov. 30, 2017. 6:30 PM at EPPCCC
·       Southside Green Zone Meeting 2 (28th & Cedar). Nov. 28th at Stewart Park. 5-8 PM.
·       Police Inspector for our precinct has quit. One of the sergeants in charge of our special police officers is also leaving at the end of the year.
·       Construction: 35W from 62 to Downtown will be shut down for 3 years beginning after the Super Bowl. Additional transit lines will be available.
·       Road running over the Greenway are expected to be open in December.
·       Ned Brooks (lawsuit over Volkswagon) is working on setting up a meeting with East Phillips and Little Earth residents. CH and BP will work out dates and timelines.

Grievance Resolution
The Executive Committee will meet following the GMM on Thursday.

Board Vacancy
Jenny Bjorgo has not met the attendance requirements and thus, the board will seek a new member to fill the vacancy. The vacancy will be posted online and will be announced at the GMM on Thursday. EPIC will also send out a broadcast email.

Banyan Dinner
We registered too late and it wasn’t possible to accommodate us for the dinner. The Banyan would love to host a Tea or other opportunity for EPIC to visit and learn more about The Banyan Community. We would like to accept and learn more about their programs, policies and procedures regarding who they reach out to, etc.

We would like to ask why the Little Earth request to receive food for NNO was denied (See minutes from July).

11:40   Grant and status of the Project and Budgets.
Pictures of the Project
EPIC’s shared State Grant Budget and our EPIC CPP Budget an how they go together.

Motion: EPIC approves the EPIC Proposal for State of Minnesota $319,000 Grant Disbursement. LD, MG, Approved.
This motion will be recommended to the GMM for approval also.

Motion:   EPIC will accept EPIC’s portion of the shared EPNI Budget to be included in our next CPP Submission. MG, LD, Approved.
This motion will be recommended to the GMM for approval also.

12:12   Meeting as a Committee of the Whole

12:15   Plan Modification of old NRP Funds  

Motion: Tabled.

12:21   Hi-Lake Redesign Project update item
The City and County manage the property at the Lake Street light rail station. They held a meeting and took a lot of information from affected neighborhoods and the Greenway folks, and others. The next meeting will be listed as an announcement at the GMM.

12:25  Adjourn