November 10, 2016

EPIC Community Meeting Minutes (Draft) 11 - 10


November 10th, 2016, 6:30 p.m. – 8:50 p.m.

East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Rosie Cruz, Laura Dale, Linda Leonard, Carol Pass. Margarita Ortega, Kristin Hanks, Jenny Bjorgo, Mary Gonsior
Board Members Present: Rosie Cruz, Laura Dale, Linda Leonard, Carol Pass. Margarita Ortega, Mary Gonsior
Board Members Not Present: Jenny Bjorgo (E), Kristin Hanks (A)
Members: Brad Pass, Troy Benjerde, Kim Hayden, Margaret Kirkpatrick
Guests: Shirley Heyer, Adam Arvidson, Carrie  Aspinwal

6:30     Social Time/ Greetings and Introductions

6:55     Approval of Proposed November 10th Agenda (CP, RC, approved)
Approval of October 13th General Membership Draft Minutes (MG, BP, approved with correction to the Clean Sweep report; gave away 400 T-shirts, not 100.

7:00     Announcements:

  • Taste of Minneapolis – visit Minneapolis Parks website.
  • Waite House is doing it’s “Thanks” dinner next week.
  • Public Hearing for Cedar Avenue Bridge-Tuesday, November 29, 2016, at 4:30 pm in Room 317 City Hall, 350 South 5th St. The Heritage Preservation Commission will make a determination after the hearing based on legal findings of fact. If you have questions about the project, please contact Hilary Dvorak at 612.673.2639 or email Hilary.Dvorak@minneapolismn.gov.
·       Next EPIC Board Meeting will be December 3rd, Saturday at the Park 10:00 am to 12:00 noon.
  • Next EPIC Community meeting will be December 8th, Thursday at the Park 6:30 to 8:45 pm.

In the interest of Public Safety, please consider the following:

  • Alert: ALL RESIDENTS – FOR THE COMMUNITY AND YOUR SAFETY – PLEASE TURN ON YOUR   OUTSIDE LIGHTS AT DUSK
  • Alert: Are any of your street lights out? Feel Safer and call the following numbers.
7:10   Nominations for the Board: Members of East Phillips seeking election to the Board of Directors, whether nominated by themselves or another, should pick up the eligibility papers, sign them and turn them in to an EPIC Board member in the next few weeks. (See applications on the EPIC website at www.eastphillips-epic.com. Click on "about EPIC" to find nomination materials.) Assuming we have an eligible candidate or more, we can proceed to the election process at the next board meeting and at the next community meeting, otherwise we can wait to the following set of meetings. 

Questions and Answers.
No questions.

Bylaws Update
Bylaws have been posted on the website. There is a “red-line” version on the website. The board was not able to present a process for reviewing and approving changes, and will meet on Thursday, Nov. 17th to discuss the bylaws and will finalize the community process at their next board meeting on Dec. 3rd.

7:25   Proposed Renovation to Cedar Field - Adam Arvidson from MPRB, Community Engagement Plan
The Park is working on a community-supported “master plan”. With the help of Cano’s office and Little Earth.

  1. Phase I engagement. General visioning for design process.
  2. Draw up some options for discussion; further refine the vision to create a preferred option.
  3. Prepare a preferred option.
EPIC was asked to provide comments and feedback on boards; add general comments on list.

Process going forward
  • Two meetings with the MUID committee at Little Earth.
  • Event on National Night Out was held at Little Earth.
  • A big open house on Monday, Nov. 14th, 5-6:30 pm, at Little Earth Residents Association (building that faces the park.) The neighborhood is invited.
  • Community Safety Champions will flyer all around (Little Earth and neighbors).
  • Boards will remain available for two weeks for additional comments.
  • December – open house sort of event – present the “options”
  • January – open house sort of event – present the preferred option.
  • Goal to have an adopted master plan by springtime.
New funding types from the city ($250,000) available; to some degree these funds will be directed to crime and safety issues related to the community, and the park, although the funds are not limited to crime and safety.

Questions and Answers. 
  • What is the role of programming for this type of park?
    • If this is important, we need to discuss it.
Hennepin Youth Sports Grant Program – application for Longfellow Park. The signer is out of town and the deadline is Monday. Park Board asked us to sign it.

MOTION: EPIC will assist Longfellow Neighborhood Association in receiving a grant from Hennepin County for Youth Sport Program by signing the application for the Hennepin County Youth Sports Grant Program grant. This does not impact any future effort to request similar funding on the part East Phillips. Part official promised to help push oour future project requests. CP, LD, approved (board members only voted.)

7:55   Community Engagement Process for the City’s reconstruction of the Roof Depot site.

Email from Alondra Cano. NCR and David Rubedor are putting together a community engagement plan for the reconstruction of the Roof Depot site. Plan is to be approved by Nov. 29th. EPIC has been invited to participate in creating that plan. Original plan was to have the design firm put together the “engagement plan”. Instead, NCR wants to pull out a set aside for community engagement to ensure that Facilities Management and Public Works have not made clear whether any of the building will be left, or how much. This affects the design process.

Discussion included Q&A, and comments:

  • Can we ask the City to consider that EPIC has been doing the engagement on this site; can the City support EPIC in continuing to carry forward the engagement?
  • Does the City have its own timeline? Is it considering the needs of the community in achieving real “engagement”?
  • EPIC is the “community engagement organization”…why is NCR “leading” this process? (The city needs to create this work, and has been tasked with creating a plan.)
  • All of EPIC”s past communication have been ignored.
  • Will the city take it seriously if there is a budget assigned to EPIC to lead a community process and report on the urban farm plan?
  • Design firm is RSP Architects.
  • The community tried, Alondra tried on our behalf, to have the city put something in the budget/plan to ensure there would be inclusion of EPIC and neighborhood residents; this is why the city council asked David to get these answers.
  • EPIC would prefer to hire DJR to help engage and lead the design process.
  • EPIC should write a proposal for the engagement process.

MOTION: EPIC will create a proposal to apply for funds from the City to conduct community engagement for the design of the roof depot site. CP, RC, Approved.

MOTION: EPIC will offer up to $15,000 to DJR Architect to advise and consult with EPIC on responding to EPIC’s interests and representing the needs and interests of EPIC with regard to the roof depot design project. CP, LD, Approve: 5 in favor, 1 opposed, 3 abstained. (Motion requires a 2nd approval at a general membership meeting.)

8:59    Adjournment                                                                                                                                                                    

October 13, 2016

EPIC Community Meeting Minutes 10 - 13


October 13th, 2016, 6:30 p.m. – 8:50 p.m.

East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) -280-8418

Board Roster: Laura Dale, Linda Leonard, Carol Pass. Margarita Ortega, Kristin Hanks, Rosie Cruz, Jenny Bjorgo, Mary Gonsior.
Board Members Present: Rosie Cruz, Laura Dale, Linda Leonard, Carol Pass, Margarita Ortega, Jenny Bjorgo, Mary Gonsior.
Board Members Not Present: Kristin Hanks.
Members: Brad Pass, Michael Green, Margaret Kirkpatrick, Kim Hayden
Guests: Shirley Heyer, MaryAnne Quinoz

6:49     Introductions:

·       Greetings and Introductions:
·       Approval of Agenda: CP, JB; Approved with additions of financial report about moving line items, and Cedar bridge report.
·       Approval of Minutes from September 15th, 2016. JB, CP; Approved.

6:45     Announcements:

·       Next EPIC Board Meeting will be November 5th, Saturday at the Park 10:00 am to 12:00 noon.
  • Next EPIC Community meeting will be November 10th, Thursday at the Park 6:30 to 8:45 pm.
  • EPIC Garden Harvest Party, October 15th, Good Food, Pumpkin Carving Contest, Bring your musical instruments. Starts at 4:30; potluck – bring something to share. Dress warmly.
  • Next EPIC Community meeting will be November 10th, Thursday at the Park 6:30 to 8:45 pm.
  • Neighborhood Network invitation to participate. Next Door is a private social network for you and your community. Talk to your neighbors online.

7:00     Cedar Bridge Update

There is a “rebuilding” project to retain the historic design of the bridge, add a bike trail, grass boulevard and sidewalk. This would narrow the traffic lanes. The condo’s are already right up to the sidewalk. The plan does not address a left-turn lane. SH obtained a 45 page document conversation about the changes to the Cedar bridge. LL proposes that we ask CM Cano to hold a neighborhood meeting to discuss. Why is there a bike lane on Cedar when there is a bike lane 2 blocks away on 17th? Ask CM Cano who is in charge of the project, and where is the local input about the local implications for this plan? Invite city/county transportation, traffic control, bicycles, safety, etc. Other neighborhoods should be invited (Powderhorn and Corcoran). Next EPIC meeting is Nov. 10th.

7:10    Clean Sweep Report – Brad reporting

A great success. Many people participated and enjoyed breakfast at Welna’s and lunch at Stewart Park. We raised $9,000 for this event; we tried but failed to get the city to contribute the garbage trucks donated. We gave away 400 T-shirts, designed by a local girl. This year Midtown picked up a lot of trash: Midtown 11,340 lbs; EPIC 10,700 lbs; Phillips West 2,560 lbs; Ventura Village 8,260 lbs. We also picked up 26 TVs, 12 appliances, 77 tires, 8,600 lbs of metal, and more! If anything was set out but not picked up, please contact Brad Pass.

Somali American Radio
Mahamed Cali reported that the radio station is doing very well. The Somali community wants to be involved in neighborhood life and work to make the community stronger, improve communication, reduce crime, and the radio station is a tool for communication and education, and can make a big difference in connecting the Somali American community to the larger neighborhoods.  EPIC would like to partner with the radio station and is looking into how such a partnership would work. For example, Midtown is partnering with the radio station, and their agreement includes providing a committee or board member to participate in an interview with the radio station every month.

7:29     Budget Realignment 2014-2016

Report on discussion and motion from Board’s October board meeting:

EPIC is showing a negative balance in one of our CPP expense categories (Communication/Outreach) and will need additional funds for 2016 in the category Professional Services. Discussed moving funds from various categories, to meet budget needs through 2016.

Board MOTION: Propose moving $5,000 from (9) Other Services to (1) Professional Services, and move $1,000 from (7) Development, $1,000 from (8) Fundraising, and $3,000 from (9) Other Services to (3) Communications/Outreach. MG, LD, Approved.

7:40     Crime Report and Information Intake

There was a crime meeting with local businesses and neighborhood folks held at St. Paul’s church, where discussion of the high volume of crime, recent murders, etc. took place. CP attended and the meeting was very productive in identifying serious nuisance properties. CP reported that Gail Baez wants to help neighborhoods find solutions to these nuisance properties. For example, there are instances where an individual owns multiple nuisance properties. The solution is to get the city to remove the rental license from these owners, and condemn these properties. Baez said we have to get active, and get involved with others in the neighborhood, and “affect” the election of officials who are not addressing these issues. M. Green tracked down Brian Starry who is the supervisor for the nuisance property division. MG reported a specific property on his block and tracked down the owner. He suggests that neighborhoods create a process for reporting these properties, and a procedure to follow for reporting and follow-up. Michael is going to ask for a number every time he calls 911, and will follow up with requests for reporting on the call.

M. Gonsior reported that the loitering, drug dealing and prostitution that had become rampant in the alley behind SuperAmerica, suddenly disappeared. RC reported that similar crime is going on near her – the worst EVER! Kim reported that there have been multiple break-ins in her block.

8:09     Begin Process of Bylaw Changes

Distributed a red-line version of the board’s recommended changes to EPIC’s bylaws. This is not a finished product, but the board is in full agreement about the changes that are included, however, there are still changes that the board wants to make. Red indicates initial and agreed on changes proposed by the committee working on the changes; the blue text indicates changes where lengthy discussion was needed to finalize the text. They will be changed to red.

MOTION: Post the Draft 1 Bylaws online until the next GMM at which time the board will present a proposal for reviewing and voting on the changes. LL, MK, Approved.

Noted: Before posting, add a footnote to include the date, and “Draft – version #” to the document before posting online; use red for ALL changes for the posted version; 

8:00     New CPP Application for 2017 – 2019

We are close to the end of a funding cycle. In the next funding cycle (2017 – 2018) EPIC will receive $232,460 or about $80,000 per year.  EPIC needs to create a priority plan for the next funding cycle. To create this plan, the board must first develop a process for engaging the community in order to identify priorities.

These funds are not sufficient to cover both an office and staff, as well as much in the way of priority activities. EPIC will have to choose how to spend these funds, but staffing is expensive, and this will leave very little for priorities.

SH shared that Midtown has been discussing this for several months. They hired TWO staff this year alone…they have also had to cut back on the budget. In the discussions, other priorities came up, and they are back to $20-30,000 for staff salaries…this is not full-time staff.

8:49     EPIC seeks a new Board Member

EPIC will post the opening on our Website as well as the section of EPIC Bylaws that outline how EPIC fills board vacancies.

8:51    Adjourn



October 1, 2016

EPIC Board Draft Meeting Minutes 10-01


October 1st, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Kristin Hanks , Linda Leonard, Margarita Ortega, Carol Pass.
Board Members Present: Rosie Cruz (T), Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass.
Board Members Not Present: Jenny Bjorgo (E), Kristin Hanks (A), Margarita Ortega (E).
EPIC Members: Michael Green, Brad Pass
Guests: Shirley Heyer

10:00   Introductions:

·       Meeting as a committee of the whole.
·       Greetings and Introductions.
·       Approval of Agenda: MG, LD approved.
·       Approval of Minutes from September 10th, 2016: MG, LD approved.

10:10   Announcements:
  • Next EPIC Membership Meeting, October 13th, East Phillips Park, Thursday 6:30 pm.
  • Next EPIC Board meeting, November 5th, East Phillips Park, Saturday, 10:00 am.
  • Clean Sweep- October 8th…Get ready!
  • EPIC Garden Harvest Party- October 15th, Great for kids, pumpkin carving contest, treats, eats
  • Cedar Ave Bridge Reconstruction starting soon.

10:15     Budget Realignment 2014-2016

EPIC is showing a negative balance in one of our CPP expense categories (Communication/Outreach) and will need additional funds for 2016 in the category Professional Services. Discussed moving funds from various categories, to meet budget needs through 2016.

MOTION: Propose moving $5,000 from (9) Other Services to (1) Professional Services, and move $1,000 from (7) Development, $1,000 from (8) Fundraising, and $3,000 from (9) Other Services to (3) Communications/Outreach. MG, LD, Approved.

11:17   QUORUM ACHIEVED

MOTION: Confirm previous motions approved by the committee of the whole. MG, RC, Approved.

11:17   CPP Guidelines for 2017-2019

Reviewed 2017-2019 CPP Guidelines, and application, as well as the 2014-2016 EPIC application for CPP funding. Discussed outreach and engagement opportunities, and existing connections with the neighborhood. Discussed funding needs including housing, crime and safety, etc.

M. Green reported: Arneson reported that 50 officers to Minneapolis, spread out among the precincts, but will not replace dropouts. Arneson had ordered officers to stop their concentrated efforts on Lake St, pushing the problem into the neighborhoods.

1.     Solutions police propose are the same solutions that have been proposed in the past. Lip service to our issues.
2.     Livability crimes…crime stats are always reported as increase/decrease to homicide, and other large crimes…police are not addressing livability crimes strategically, nor tracking success/failure.

Manager at Super America on Bloomington Avenue is willing to meet with EPIC to work on strategies to reduce crime around the SA store. Email: sa4378@superamerica.com.

12:08   New Board Member needed

Vacancy will be announced on EPIC website, in the Alley and via EPIC email list. EPIC will also contact Somali Radio, Little Earth, Julie at Waite House, Jeanne Whitehill (East Phillips Park).

12:15   Clean Sweep & Fall Harvest Party

Opportunities to help fight the increase in crime in East Phillips by attending and promoting the following community events.

·       Saturday, October 8th, clean sweep starting at 9 am at 2 locations, free breakfast, and lunch.  
·       Saturday, October 15th, fall harvest parting with pot luck starting at 4:30 pm in the garden on 17th Avenue.

12:19   Grievance filed

12:20   Adjourn