July 7, 2012

Board Meeting Minutes 07-07

July 7th, 2012, Saturday, 10:00 am

Welna’s Hardware Conference Room
EPIC web address: http://www.eastphillips-epic.com/index.html
Office: 2536 18th Avenue S., Minneapolis, MN 55404

Board Members Present: Jenny Bjorgo, Jose Luis Villasenor, Linda Leonard, Carol Pass, Earl Simms, Mary Gonsior.
EPIC Members Present: Brad Pass

10:00             Introduction:
·      Approval of Agenda (cp, jv; approved)
·      Approval of Minutes from 6/2/12 EPIC Board Meeting, (jv,cp; approved)

10:10    Announcements: 
·      East Phillips Park Soccer & Baseball Fields Ground Breaking, Thursday, July 12th, 4:30 to 6 pm
·      EPIC Membership Meeting:  Thursday, July 12th, 6:30 PM, the East Phillips Park Center,
·      Phillips Community Parks Initiative meeting July 18th at 9:30 AM at EPPCCC
·      Midtown Summer Festival – 12 noon to 8 pm,  July 21st, Stewart Park
·      Urban Solution to Pollution July 22nd 1:00 to 4:00 at EPPCCC
·      Midtown Global Market Cultural Festival – July 28th
·      National Night Out,  Tuesday, August 7th (block clubs may apply for up to $50 for block parties.)

10:20   Money Management Stuff-
            Final Expenses for 2011, Insurance, Contracts, Invoices, CPP Grant Request from 2011
            Treasurers Copy of Bank Statements. All reimbursements for 2011 are turned in.
            Return on investment-Phase I NRP 1st Time Home Buyers Loans Program Income

MOTION: EPIC’s marketing program will include a lottery to assign the order of applications for the EPIC Housing Rehab Deferred Loan Program. JB, LL passed.

EPIC will create a marketing brochure (one brochure to cover all), possibly design a poster, write advertising pieces for newspapers, establish a timeline for the lottery, send all to CEE (notification), establish a plan for responding to complaints (appeals process).

·      It was suggested we incorporate the EPIC grievance procedures.
·      EPIC board members (including family members) must not be involved in any aspect of the lottery process.
·      EPIC board members (including family members) are NOT precluded from participating in being selected in the lottery process.
·      It was suggested that we ask for an “administrative opinion” regarding participation of board members (including family members) in the lottery.

10:40             Land Use, Development and Environmental Issues:
1)   Alliance Project, 2600 17th Ave., Bituminous Roadways, Smith Foundry
            New Information, Met Council
            Karen Clark’s Visit
            Letter writing

Find out: Who is the Minneapolis City staff author of the staff report on the Alliance Housing project? What funding does Alliance actually have (from whom?)

2)    Bituminous Roadways, Smith Foundry
            Abbott Hospital permit change. Get Tech Support Doc.
            Cumulative Impact Requirement

MOTION: Whereas, the health risks from Smith Foundry and Bituminous Roadways are unconscionable, EPIC will establish a task force to coordinate a community-wide effort to remove heavy industry from this densely populated, diverse neighborhood, namely, Bituminous Roadways and Smith Foundry. The task force will report monthly to EPIC. JB, ES passed

3)    2931 Bloomington Ave.
·      EPIC has a plan for this site and continues to seek a developer.
·      Check with PPL (Big House for Univ. students and community service)
·      Check with Banyon (Needs a new location/may have money.)
·      Contact Somali community (maybe they can put together the money as “an investment property”)

11:20   Phase II Housing Contract with CEE
·      Marketing – Brochures for each program or one Brochure?
·      Lottery or not…or both?
·      Translations
·      Need a plan to manage complaints

Last meeting’s MOTION: MG, CP. On our scope of work with CEE, we basically state that the neighborhood will do the marketing based on a marketing plan they develop, that reaches underserved people, and the marketing plan will address fairness, and reaching underserved groups. Passed.

11:40            Task Force on New 2012-13 Money

MOTION: EPIC will use the Phase II allocations as guidelines for our priority plan to spend our $123,000 CPP2 funds.  JB, LL; Passed.

11:50            Crime Concerns

Crime is going up in E. Phillips. CP attended a large crime meeting where Police reported that crime was down, but that the perception of crime is up. We believe that is not true, and we have obtained the figure of an increase of 34% for the East Phillips  Neighborhood from the Police. We need to become active again in patrolling and will contact police and Driver Vehicle Services to obtain access to Driver Vehicle “look up” website. EPIC will start sending out letters again when we perceive people selling or buying drugs from a vehicle. We will be more proactive in identifying problem properties and sending letters to problem landlords. We must get residents to call 9-1-1 when they see dealing, partying, loud noises at night, threatening of people, obvious drug dealing in a house. Not enough people are calling 9-1-1. Too many people don’t know how to call, when to call, how to remain anonymous, what to ask for, etc.

EPIC needs to have more meetings to address crime. People don’t know what an impact statement is, or how to fill them out. People don’t know what a clean sheet is.
We need education for people, psychological support for people, better response from police.

11:55   Adjournment