November 3, 2012

Board Meeting Minutes 11-03

November 3rd, 2012, Saturday, 10:00 am
East Phillips Park Cultural & Community Center, 2307 17th Ave. S
EPIC web address:
Office: 2536 18th Avenue S., Minneapolis, MN 55404

Present (board): Carol Pass, Earl Simms, Chiffon Williams, Linda Leonard, Rosie Cruz
Not present: Jennie Bjorgo, Mary Gonsior, Steve Struthers, JoseLuis Villasenor
Members: Brad Pass

10:00             Introduction:
·       Approval of Agenda ( LL,CW ) APPROVED           
·       Approval of Minutes from 10/6/12 EPIC Board Meeting ( LL, ES) APPROVED.
·       Moved Consensus process,  Approved

10:10    Announcements: 
·       ELECTION!!   VOTE!!  TUESDAY, NOVEMBER 6TH – 7:00 AM- 8:00 PM, Stand in line as long as necessary
·       EPIC Membership Meeting:  Thursday, November 8th, 6:30 PM, the East Phillips Park Center
·       Alley Annual Meeting – Nov 16, 6:00 pm, East Phillips Park Center,
·       Clean Sweep – October 13th was a great success!!
·       Cultural Evening with Lila Downs totally wonderful!!
·       EPIC Community Garden Harvest Party, October 20th nice and fun

10:15            Alley Newspaper Annual Meeting– Harvey Winge -  Pledge of $500.00 with other Neighborhoods
            MOTION: EPIC will join other Phillips Neighborhoods to help defray the cost of the Alley Annual Meeting, Consensus

10:25            Update on the Poolthe Park Board received the $350,000 Twins Stadium grant to add to the Legislature’s fund of $1,750,000

10:30            Housing Rehab Program: EPIC concluded all the work on organizing the program. We can begin work on a marketing plan next week. We will create a Brochure listing the programs and start disseminating them. We need to form a task force in the next weeks to work on a marketing plan.

10:40            Garden Bike racks – EPIC will share 50% of the cost for Bike Racks with the City. Price is $48.90 higher than stated in our our first motion.

            MOTION: EPIC approves adding $48.90 to $200 for Garden Bike Racks – Will to be delivered in spring. Consensus

10:50            Removal of Polluting Industries from East Phillips Starting with Bituminous Roadways
            MOTION: EPIC commits to a major effort to remove polluting industries, Bituminous Roadways, Consensus

11:00            Issues with General Membership Meeting of October 18th
             EPIC 501©(3) funding –how does this go? Why is a general  RFP illegal? Difference between a 501©(3) and a  foundation.
             Discussion: Difference between a 501©(3) and a foundation.  A Public Charity receives grants..does not re-grant to other orgs.  A Foundation gives grants w/ RFPs. Question: did you people understood this at  the October meeting?
             Most agreed: not really. Would not have been arguments.
            We need to define this better. Collaborative efforts w/ funding- Criteria for funding –sequential, serves East Phillips people, duties and enhancement for both, fully collaborational…both groups do the work, a chosen priority for EPIC, a special organization that works with us to respond to and provide services to our community…LL- should be based on need.
             CP – must be based on EPIC’s capacity to do our part and willingness of the other organization to work with EPIC and strengthen both organizations at once. Process of sharing funding needs more work. But we can accomplish more by sharing resources than alone.
            Obligations of board members – See Bylaws- We are to debate and form policy here, not
            in community meetings. We can disagree, but are to work it out at board meetings &
            state what the board decided & any departure we have from that. Board loyalty is important
            and has value., especially w/ regard too stability.
             LL: we can’t fight with each other in the General Membership meeting, people will never come back.
            CP: At least not the board members fighting each other..
             RC: We need Mary back. People don’t listen to each other. Too much Disrespect.
            BP: Need to “state rules of engagement’ at the outset.  Read them. Bring Robert’s Rules and Bylaws.

11:30            .A-POD – A Partnership of Diabetics – Collaborative funding to bring this program to the Latino residents of East Phillips, a major effort responding to EPIC’s commitment to Latino outreach. EPIC will recruit people with a focus on Latinos and the organization provides the program. EPIC will provide matching money to Allina’s $2,500. There is already a translated Somali group. This fund will help Spanish translation of materials for a Latino specific health group. EPIC may share costs and ownership of interpreting machines with head sets.   EPIC Board needs to work on Memo of Agreement to be sure it is fully collaborational and fits requirements for 501©(3) status.           
MOTION: Bring Memorandum of Agreement back with changes. Consensus

12:00     Adjournment