August 2, 2014

Board Meeting Minutes 08 - 02

August 2, 2014, Saturday, 10:00 am

East Phillips Park Cultural and Community Center
EPIC web address:
Office: 2536 18th Avenue S., Minneapolis, MN 55404

“The world needs dreamers and the world needs doers,
but most of all the world needs dreamers who do.”

Board Roster: Jenny Bjorgo, Rosie Cruz, Mary Gonsior, Jean Howard, Linda Leonard, Ali Micalin, Carol Pass, Cesar Prado, Earl Simms

Present board members: Mary Gonsior, Carol Pass, Jenny Bjorgo, Ali Micalin, Rosie Cruz,
Absent board members: Jean Howard, Linda Leonard, Cesar Prado, Earl Simms
EPIC Members: Brad Pass, Alfonso Cruz, Maggie Ewing, Kyla Sisson
Guests: Carrie Day Aspinwall

10:15            MOTION: Meet as a Committee of the Whole. Approved.

10:16             Introduction:
·       Greetings and Introduction
·       Approval of Agenda (CP, MG) Approved with removal of proposed motion under crime priority plan.
·       Approval of the July 5th Board Minutes (JB, CP) Approved with corrections

10:38            Announcements
·       National Night Out

10:39            National Night Out

MOTION: EPIC board approves the funding of $125 per Block Club for NNO block parties, maximum Total of $1,500. (JB, CP) Approved.

10:46    EPIC’s 2013 tax return

EPIC’s 2013 Form 990 was distributed for review. The long form was used. CP pointed out the Functional Expenditures and that they were not on the Attorney General’s report because they are on the 990 form.

MOTION: EPIC authorizes the executive committee to sign and submit the 2013 IRS Form 990. (MG, JB) Approved.

10:45    EPIC’s CPP submission

CP distributed EPIC’S CPP Submission document approved at last Board meeting, just needed some corrections. This document represents what EPIC is doing, and will continue to do to connect and engage constituents in East Phillips. This plan contains new activities, and additional new activities may be developed in addition to the documented activities. It is submitted to NCR for funding EPIC community engagement and NPP activities.

MOTION: Meet as a quorum. (MG, CP) Approved.

MOTION: EPIC approves the actions of the committee of the whole (CP, RC) Approved.

11:18            Moving ahead – Carrie Aspinwall discussed current available funding.

CDA distributed copies of CPP submission guidelines. EPIC has submitted our plan to CDA, who reviews the submission and makes notes. CDA thinks we have a good written plan. Suggestions that could make the plan stronger. Since it is approved, can there be some tweaking. Example, CDA thinks number of volunteers that do door knocking, and number of blocks reached could be included in the plan. CDA will provide written comments for EPIC.

CDA distributed a flyer “funding allocations available for contracting EPIC, updated 8/1/14. EPIC needs to re-write the budget figures to follow the format required by CPP. The budget should include only funds for 2014-2016. CDA provided a spreadsheet showing $64,961, $64,960, and $64, 960 for 2014, 2015, and 2016 respectively. This doesn’t mean that the rollover funds are gone, but that they are processed separately.

CP expressed that our budget was prepared according to the information we received from Robert Thompson. CP also noted that EPIC lost a key opportunity to help seek funding for the Pool because EPIC lost the opportunity to join the press release of the Mdewakanton Sioux’s offer to provide $250,000 matching dollars, due to the “spending freeze.” It was hoped that this would provide a persuasive boost to other neighborhoods and others to join to help get the match. This opportunity is now lost.

BP requests to speak. States he is confused because EPIC’s accessible funds are frozen. We have received 3-4 different explanations from 3-4 different people.

CDA responded that EPIC can continue to work on contracts that are still open; as long as they are active EPIC can still work on them, so they are not ‘frozen.’.
CP said CDA was mistaken. CP pointed out that EPIC’s only open contract has expired and we were advised by Bob Cooper, before all this occurred, not to renew it…that it was time to roll the remainder over to 2012-13. WE did as advised, so those are not open contracts. There is no open contract to work on. We have no accessible money or any idea what NCR’s plans are regarding EPIC’s future, so what CDA is telling us makes no sense.
CDA reported that NCR has deemed that all communication should go through CDA to alleviate some of the confusion. Several strong remarks came from the board indicating that most of the board does not think that would eliminate the confusion.
CP said that Bob Cooper has frequently corrected some of what CDA has told us,  and that CP would continue to seek his counsel.

BP asked, “When will we know if we still have $50,000 that we could contract to the pool?” CDA reported that she will check on this on Monday. CP reported that these funds were originally contracted to the Park Board, but that they  appear to remain unspent.

CDA states: Three steps to remove “freeze”:

·       Code of Conduct
·       CDA to explain funding to EPIC
·       Complete the Audit
o   Organizational Analysis (audit); Lissa Jones (consultant)
§  Will make recommendations
o   Financial Audit; panel of CPA’s that do a variety of types of reviews
§  CDA recommending “agreed upon procedure”
·       Anticipate wrapping up all by September 15th.

Three questions:

1. Did the park board use the $50,000? Or is this the money that is sitting there (NRP Phase I)
2. What monies or contract amendments are available now from 2011? (CPP) Available or not?
3. How do we deal with the 2012-2013 allocation? This was going to be our housing dollars.           
            a. 2014-2016 has to be “contracted” before the 2012-2013 allocation can be spent.

12:00            In-Fill housing plans

CP distributed correspondence with PRG from 2013 and 2014 documenting EPIC’s hope for funding new construction in vacant lots in East Phillips.

12:06             Adjourn