September 12, 2015

Board Meeting Minutes 09 - 11

September 12th, 2015, Saturday, 10:00 am
East Phillips Park Cultural and Community Center
EPIC web address:
Office: 2536 18th Avenue S., Minneapolis, MN 55404

Board Roster: Jenny Bjorgo, Rosie Cruz, Mary Gonsior, Jean Howard, Linda Leonard, Rita Ortega
Carol Pass
Present board members: Jenny Bjorgo, Rosie Cruz, Mary Gonsior, Jean Howard, Linda Leonard, Rita Ortega
Carol Pass,
Absent board members:
Members: Laura Dale, Shawna Dillon

10:15   Introductions:
·       Introductions
·       Approval of September 12th Agenda: MG, JB Approved
·       Approval of August Board Minutes: No minutes available from Board Retreat.

·       Community Garden Day – Sept. 19th, 10 am – 1 pm
·       Clean Sweep – October 10th, 9 am, Annual All-Neighborhood Breakfast, Clean the Neighborhood, then lunch at Stewart Park at Noon.
·       Garden Fall Harvest Party, Saturday, October 17th, 4:30 pm, Potluck (bring food)
·       East Phillips Park Programming Partnership: Tuesday, Sept. 29, 11:30 am – 1 pm, Free lunch

10:30  Consider and approve contract for CIF Grant funding: Discuss the Scope of Service and Budget.

Representatives of EPIC, Little Earth and CPP met and discussed the Contract for the CIF grant and how the funding and reporting would be managed.

MOTION: Approve the Contract for the CIF Grant with the change of the budget item, Indirect/Administration (10%) to split between EPIC and Little Earth (5% each.) (JH,CP) Approved unanimously.

10:45   Contract for CIF Grant funding
The City agreed to allow EPIC to use CPP funds to provide $2,000 funds to Little Earth so that the Youth Program can move forward.

MOTION: EPIC approves the advance of $2,000 to Little Earth for the Native Youth Arts Collective, and accept the MOU stating the requirements for this money. CP, JB Approved.

11:00   Annual Clean Sweep funding  

MOTION: EPIC approves $999.99 for Clean Sweep trucks, t-shirts, bags, gloves and other needs. JB, MG Approved.

11:10  Election for new board member: EPIC’s Bylaws. Consider candidates. Vote.

MOTION: Accept Troy Benjegerdes Application. LL, JB Approved.
Notes during discussion:
Update application form to include EPIC’s Mission.
EPIC should purchase board training material.

MOTION: EPIC’s board unanimously endorses Laura Dale and Shawna Dillon as board members. LL, JH Approved.

Jean will notify Laura and Shawna and invite them to the September GMM.

11:50   Board Training Resources

MOTION: EPIC will purchase board training materials in English and Spanish ( LL, JB Approved.

Cost about $1,000. Linda will bring details to the GMM.

12:00   Bylaws

MOTION: EPIC will schedule a special meeting to discuss Bylaw changes. MG, JB
Nothing will be passed at this meeting. It will be a working meeting to discuss and work on changes.
Monday, September 21, 2015 at 7:15 pm at Perkins on Franklin. Discussion only.

12:04   Self Evaluation

12:05   Adjourn