February 6, 2016

Board Meeting Miinues 02 - 06

February 6th, 2016, 10 am

East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: 612-280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Shawna Dillon, Mary Gonsior, Jean Howard, Linda Leonard, Margarita Ortega, Carol Pass
Board Members Present: Laura Dale, Mary Gonsior, Jean Howard, Linda Leonard, Carol Pass
Board Members Not Present:  Shawna Dillon (E), Margarita Ortega (E), Jenny Bjorgo, Rosie Cruz,
EPIC Members: Michelle Chavas, Eric Roper from StarTribune (doing a story on Little Earth)

10:00   Introductions:

·       Greetings and Introductions
·       Approval of Agenda: approved by consensus
Approval of Minutes: (lJanuary was training)

10:10   Announcements:

  • EPIC Board meeting, March 5th, East Phillips Park, Saturday, 10:00 am
  • EPIC Membership Meeting, February 11th, East Phillips Park, Thursday 6:30 pm,
  • Valentine’s Day,  February 14th

10:15   Board Training – Michelle Chavis

Reviewed training last month
  • Learn history of NRP
  • How the city funds neighborhoods now
  • Summary of EPIC funds; how to move money around
  • Phase 1, 2 and 3 (Community Participation Program)
    • 2017-2017: plans/applications are due in November
Goals for this month (see Michelle’s slides)
  • NRP restricts how neighborhoods can move money
    • Under $25,000 – 21 day notice to community and board vote
    • Over $25,000 – 21 day notice to community, board vote and community vote
  • Neighborhoods have money in different pots
    • Different rules may apply to each fund regarding how to spend money
    • *
  • Ways to move money (see Michelle’s slide)
  • Board Responsibilities
    • EPICs policies and procedures (handout)
    • Personnel: NCR has employment attorney
    • Accounting: NCR has a pool of accountants
    • Fiduciary Role (handout)
      • Duty of Care
      • Duty of Loyalty
      • Duty of Obedience
  • Opportunities and Challenges

JH asked about EPIC board members who want to invest in the Welna building so that it can serve as an office for EPIC. Do all board members have to agree? (JH decided to leave the meeting and finish training with Michelle and absent board members.) Eric Roper also left.

Michelle will send links to summaries of what we have covered, and links to EPIC’s Phase 1-2-3 fund information.

Michelle named grievances as one of the challenges.

Linda expressed concern that the executive committee did not follow the bylaws in dealing with a grievance. By not doing so and by neglecting a major point of duty has put the entire Board at risk.

Failure to be handicapped accessible is a problem some places in the city.

Having a meeting in a place friendly to the community is important.

Annual meetings have  been challenged sometimes. The reason haven't been clear

New proposed guidelines for NCR intend to find a way for NCR to intervene in neighborhoods and neighborhoods will have an appeal procedure. There will be a public meeting the end of February and end of March and there can be public input.

Susan Tramel is a city attorney that will deal with an ethics complaint in violation of an ethics policy. Michelle has taught respective work place and harassment and other workshops that are required for all city employees.  Those complaints will be investigated.

Barriers to underrepresented groups.

We have options call for help and ethnic  specialists. 612.

Ourterach Team
NCR risk management


***Grievances                                                                                          NRP
The executive council failed to respond to six grievances according to bylaws.  Michelle must report to NCR about findings of the grievances not addresses.
1. Follow up with Michelle at NCR on Dec 5 2015 grievance
2. Committee to review bylaws every year.
3.  Assess board member attendance and enforce the action according to bylaws.
4. Inform    Michelle about ….    
\Ran out  od time for the following:

11:15   Grievances 
11:25   Speed Bumps
11:35  EPIC Office
11:45   Shawna’s Soup Kitchen
11:50   Cameras

12:00   Adjourn