March 4, 2017

EPIC Board Meeting Minutes 03 - 04

March 4th, 2017, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address:
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Jenny Bjorgo, Rosie Cruz, Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass.
Board Members Present:. Jenny Bjorgo, Laura Dale, Mary Gonsior, Carol Pass, Rosie Cruz, Linda Leonard
Board Members Not Present:
EPIC Members: Brad Pass, Tom Harris, Susan Harris
Guests: Julie Graves, Shirley Heyer, Mahamed Cali

10:00   Introductions:

·       Greetings and Introductions.
·       Approval of Agenda MG, JB, approved
·       Approval of Minutes from February 4th, 2017, JB, MG, Approved

10:10   Announcements:
·       Next meeting of the NCEC Commission is at 5:00 at the DT Library on Tuesday, March 28th.  Our Resolution will be on the Agenda for a Vote by Commissioners. We should all try to attend.
·       Community Connections Conference 2017 Saturday, April 1st, 8:00 - 3:00 registration is now open.
     This a Free Conference to us, paid for by the Neighborhood Community Relations Dept.                                         
                        Many of the Workshops will involve getting input from folks. It’s our board meeting day…..
·       First Garden Meeting of the year, March 11, 2017 – 9:00 AM at the Community Center
·       Annual Meeting April 22 – 9:30 AM at the Community Center
o   We are seeking additional board members; visit the website
·       Summer Festival, Sunday, June 25, 2017
·       Karen’s Urban Agriculture Bill
·       Bituminous Roadways

10:30   Summer Youth Program - Julie Graves       
See Memorandum

Motion: EPIC will fund the Pillsbury United Communities – Waite House Youth Program for Summer 2017, $5,000 for program expenses for at least 25 East Phillips youth participants. JB, LD, Approved.

10:45   EPIC/KALY Radio Station Partnership for 2017: Mahamed  Cali and Shirley responded to questions regarding Mahamed's proposal.
This is the first Somali American radio station in the US, and the largest, oldest Somali-American community. Seeking a partnership with EPIC to advance the mission of EPIC and to underwrite the sustaining costs of Somali-American radio programming. See Memorandum of Understanding.

The leadership of SAC KALY Radio has developed a diverse board. The proposal will add a bullet to provide quarterly financial reporting. Mahamed promised an inclusive broadcasting schedule, which will feature EPIC and other neighborhood interviews and events..

Motion: EPIC approved the SAC Kaly Radio LP 101.7 proposal to underwrite sustaining costs for the remaining months of 2017 for KALY Rado programming. MG, LL, Approved.

11:00   Plans for Phillips Gardens Development at 2700 Cedar Ave. CP met with Phillips Gardens ataff and received elevations and site plans, which  were presented to the board. It is a combination commercial and residential building, which can be turned into all residential if Phillips Gardens ever leaves. The board and attending residents found the building very attractive and wished to approve it.

There will be a public hearing on this site on Monday, March 6th.
The board members stated that Phillips Gardens’ drawings responded to what concerns they had and will enhance a local business and the appearance of the neighborhood. They agreed to come to our next community meeting to answer more questions and explain their business.

Motion: EPIC will write a letter from the board only supporting the plan. LL, RC, Approved.

11:15   Additions to Policies and Procedures and changes to consider…office of the Chair. Need new edition of 2017 EPIC Policies and Procedures with table of contents, new grievance policy inclusions and to address need to act between meetings to defend, foster and advance the projects and programs of EPIC between meetings and without additional motions whenever necessary as long as these programs and projects have been democratically endorsed according to the EPIC Bylaws. This is both an obligation and a responsibility of the Chair.

 Whoever becomes Chair must able to do this or oversee staff to see to it that it's done.

Motion: Approve updating 2017 Policies and Procedures including the addition of the Board Chair Job Description (item 21)  Chair is obligated and free to respond with letters, attendance at relevant meetings, give speeches, make phone calls, etc. to protect, defend, explain, foster and advance the projects and programs of EPIC between meetings and  without additional motions whenever necessary as long as these programs and projects have been democratically endorsed according to the EPIC Bylaws.  MG, JB, Approved.

A new addition will be produced and added to the EPIC Website within two weeks to accommodate needs of Annual Meeting board applicants.
11:20   Support for a Greenway Extension down Minnehaha/Hiawatha corridor across the river on the Shortline Railway bridge. 

Motion: EPIC supports the plan to extend the Midtown Greenway along the Minnehaha/Hiawatha corridor across the river on the Shortline Railway bridge. LL, JB, Approved.
We will write the  relevant letter.

11:25   Update on the Office:

CP is working on a lease agreement for the site, and the executive committee will serve to review and approve the final lease.

11:30   Budget adjustments

Motion: EPIC will make the following adjustments to our budget for 2014-2017.  JB, LD, Approved. RC abstained.

Move $10,000 from Other Services to Outreach Partnerships
Move $4,000 from Development to Occupancy
Move $4,000 from Meetings/Community Building Events to Outreach Partnerships
Move $2,000 from Meetings/Community Building Events to Professional Services

11:50   Announcements:
  • Karen Clark bill in the legislature; requesting $3M for urban agriculture/indoor farming, job training, education, and skills development.
  • An alternative site for an asphalt plant has been identified and recommended to Bituminous Roadways.
11:55   Annual Meeting Planning and recruitment of Board Members

Discussed potential board members.
  • Craig Siefert
  • Tom Harris and wife, Susan Harris; interested – must attend a membership meeting
  • Flyer for both apartment buildings at 29th and Bloomington
Volunteers are needed to setup and cleanup, Friday evening (7-9), serving breakfast (planning), setting up tables and chairs.

12:08   Community garden – first meeting is next Saturday at 9 am, here at the park. 34 garden plots.

12:10  Adjourn