March 3, 2018

EPIC Board Meeting Minutes 03 - 03

March 3rd, 2018, 10:00 am -12:00
East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address:
Office: 2536 18th Avenue S., Minneapolis, MN 55404
Phone: (612) 280-8418

Board Roster: Rosie Cruz, Laura Dale, Mary Gonsior, Tom Harris, Cassandra Holmes, Linda Leonard, Carol Pass, Marc Trius, Linda Vermillion.
Board Members Present: Rosie Cruz, Laura Dale, Mary Gonsior, Linda Leonard, Carol Pass.
Board Members Not Present: Tom Harris, Cassandra Holmes (E), Marc Trius (E), Linda Vermillion.
EPIC Members: Brad Pass, Michael Green
Guests: Shirley Heyer

10:20   Introductions: Meeting as a committee of the whole

·       Greetings and Introductions
·       Approval of Agenda: Approved with addition of announcement:
·       Approval of Board Minutes from February 3, 2018: Approved with correction (“…drawings were presented at the EPIC annual meeting in 2015.”

10:15   Announcements:
·       VW award meeting with MPCA to answer our Pollution Questions. Monday, March 5 at 5:30 pm EPPCCC.
·       General Membership Meeting, March 8th, Thursday, at East Phillips Park, 6:30 to 8:45 pm.
·       **Annual Meeting will be April 28, 2018 (Saturday)**
·       SummerFest will be June 24, 2018 (Sunday)
·       Phillips Aquatic Center Grand Opening & Tour: Early April
·       Annie Young Memorial, Saturday, March 17, 2018 at Annie’s Meadow

10:30   EPIC 2018 Meeting Schedule:   

Thanks to Brad for putting together our annual calendar. Mary signed up to attend April garden meetings.

10:40   EPIC Year-end Financials:

Distributed year-end, unaudited financials. Discussed funding for 2017 summer programming, which remains unpaid, as the contract was delayed in getting approved. EPIC has been trying to get these funds since last summer, but it has taken until December to get the city to write the contract. IT was signed and returned in January and we are still waiting for the funds. The city funding program is just too complicated. EPIC may need to seek a second source of funding to avoid these delays in payments.

MG suggested we might want to (1) speak with accountant about switching to accrual method of accounting. MG would like to send a letter to city about the hardship caused by their delay in processing the contract.


11:00   Discuss VW award meeting with MPCA to answer our Pollution Questions.

Little Earth was left out of the community process with regard to the permitting process for the water works project, and this meeting is being organized in part to ensure they are able to participate in the community discussion. The VW award to MN is $47M. We want to find out if some of these funds can be used to help clean up the pollution in Minneapolis, and East Phillips in particular. Our goal is to protect the children.

Problem: It is too expensive for them to have to drive further to serve the Minneapolis area. What is too far? What is the answer? Heat the truck? Yes, this will cost money, but what would we save in healthcare costs, and children’s health and  lives? This type of enterprise just doesn’t belong in a city!

MOTION: Approve the previous motions by the committee of the whole: Approved.

11:24   EPNI - Urban Farm Project; Next Steps:
·       Project Funding: Seeking money from both private sources, the state and anywhere to achieve this project. Goal is $10M.
·       Karen Clark’s Role: Karen is going to focus on raising money for the project through the MN legislature. Due to her involvement with WEI leadership, WEI decided to step down from their collaborative role with EPNI.
·       Business and Development Plans: Each group is writing a business plan including financial sustainability.

11:34   Next Steps for EPIC:

Two comprehensive reports are due to Minneapolis, and both require board approval.

·       2017 Annual Report
·       Application for next round of EPIC Funding

11:40   EPIC Board Role:

·       Annual Meeting: Need for volunteers to do tables, help set up
·       Board Elections: Check Board Requirements. Discussed finding new board members.

12:00   Adjourned