EPIC Board Meeting Draft Agenda
August 7, 2021, 10am – 11am
EPIC web address: eastphillips-epic.com
Email: epic.ssantiago@gmail.com
Office: 2433 Bloomington Ave., Minneapolis, MN 55404
Phone: (608) 513-5107
Board Roster: Laura Dale, Mary Gonsior, Cassandra Holmes, David Ingold, Shontal Lajeunesse, Steve Sandberg, Earl Simms, Karen Townsend, Nikolas Winter-Simat
Board Members Present:
Board Members Not Present:
Members:
Guests:
10:00 Review vision and mission
Welcome guests/intros
Approve agenda,
Approve minutes,
Reminders:
Next Community Meeting will be: Thursday, August 12 from 6:30 to 7:30 at Cedar Field Park and online (link to join meeting can be found at eastphillips.org)
The focus will be on a community discussion about issues on Bloomington Ave - invite your neighbors!
Next Board Meeting will be: Saturday, September 4 from 10am to 11am TBD and online (link to join meeting can be found at eastphillips.org)
Board Meetings are open to the public
10:05 Jack Byers from Payne-Phalen Neighborhood
10:20 Questions for Jack and Discussion
10:35 Report/Update from Executive Coordinator
Probation Update
Outreach Update
Report from Departments
Scope and goals of each department
Legal/Finance Department
Quarterly Financial Report
Move funds to cover annual fee for CEE loan programs
a) We need to add more funds to cover CEE's annual fee, which is $2,500. Sarah proposes we move $5,000 (budgeting for 2 years) from the homebuyer assistance program to cover the immediate need for funds, since I believe the annual fee is due in September.
b) We only have $3,112 left in the Deferred & Emergency deferred loan program (minimum loan amount is $1,000 and maximum is $10,000. The original amount in this program was $48,871.00). We could move money from CPP to this program or we also have a little over $18,000 in Phase II Program Income in the Deferred Rehab Loan Strategy that we could use for this and it wouldn't require a plan modification.
c) We have $43,967 left in the home buyer assistance program. This would likely cover 4 more loans, since the maximum loan amount is $10,000. We haven't had much activity with this program (just $10,000), but if we are moving the above funds, I wonder if we add more to this fund as well since we have CPP money.
MOTION: The EPIC Board approves of moving $5,000 from our CEE homebuyer assistance program to cover CEE's annual fee for two years.
- Does this need 2 community meeting votes? We are only moving money from a CEE program to cover fees for the loan programs.
MOTION: The EPIC Board approves of moving $18,000 from the Phase II Program Income in the Deferred Rehab Loan Strategy to the CEE Deferred and Emergency deferred loan program.
- This will require 2 community meeting votes.
10:35 New business and delegate to proper spaces (work group, department etc.)
New policies and procedures
Procurement and Competitive Bidding Policy (auditor strongly encouraged, we agreed to implement) Decide how much to put: "EPIC’s employees, board of directors or volunteers shall neither solicit nor accept gratuities, gifts, consulting fees, trips, favors or anything having a monetary value in excess of _____ dollars ($__) from a vendor, potential vendor, or from the family or employees of a vendor, potential vendor or bidder; or from any party to a sub-agreement or ancillary contract.
Social Media Policy (board discussed needing one in past, also in probation requirements)
Small changes to Operating Policies and Procedures and Board Manual
Page 40: "Two authorized check signers will sign any disbursement over $3,000.00." Changed from $1,000.
Page 36:
Change: All expenditures above $1,000 and not already included in the Organizational Budget CPP administrative budget with jurisdiction at the time, shall require a board recommendation, a community review vote at the next community meeting and a final affirmative vote at the following community meeting, which must take place at least 21 days from the prior reviewing meeting.
Add: All expenditures less than $1,000 and included in the Organizational Budget will be provided to the board in a written proposal outlining the purpose and line item the expense will come from three business days before purchase.
In the past EPIC has offered reimbursement for materials for National Night Out - we have $6,500 in family events and outreach, David and Sarah approved a request from a block leader and sent out a message to the email list and on Facebook saying we will reimburse people up to $100 per block party up to $1,000
Do we want to expand this through the summer to reimburse block parties?
$100 per block party to be used for block party materials i.e. decorations, plates, cups, kids activities (no food or entertainment)?
EPIC outreach would need to be a part of the block party - we drop off EPIC flyers
49% of survey respondents have shared that block parties are a way they prefer to engage with East Phillips
MIGIZI is filing for a variance for their addition and remodeling project at 1845 East Lake Street:
To allow for the addition to be setback from the property line a distance greater than the municipal zoning code allows for Pedestrian Overlay district.
The proposed two story addition connects to the existing two story building and includes an elevator bringing accessibility to a floor that is not currently accessible.
The project adds building area in a place of surface parking. The proposed project moves the site towards conformity as the design adds windows fronting Lake Street.
The proposed site plan adds greenspace fronting the street where fence and asphalt parking currently exist.
The City Planning Commission will meet on Monday, August 16, 2021, at 4:30 p.m. During the declared local public health emergency, Minneapolis has transitioned to an electronic format for its public meetings and hearings, authorized under Minn. Stat. Section 13D.021, to minimize the risk of exposure to or potential spread of COVID-19. The public may view the public hearing using the following options: Watch on Comcast Channel 14 or 799 or live on www.minneapolismn.gov/tv/citycounciltv.
If you have questions about the project, please contact the City staff person listed below. If you would like to submit comments, you may submit them via the link above or by emailing:
Lindsey Silas, Senior City Planner – 505 4th Ave S #320, Minneapolis, MN 55415
Phone (612) 673-2653
E-mail: Lindsey.Silas@minneapolismn.gov.
This announcement has been added to our community meeting agenda
Any further action?
Help host Ward 9 Forum?
NACDI, MNVoice, Powderhorn Park and others who are planning mayoral candidate forum, working to do Ward 9 forum
September 21
How do we want to contribute - help planning? Financially?
11:00 Adjourn
