January 8, 2011

Board Meeting Minutes 01-08

January 8, 10:00 am
Welna Hardware Board Room

Present: Jenny Bjorgo, Carol Pass, Rosie Cruz, Mary Gonsior, Earl Simms, Linda Leonard
Guests: Brad Pass

10:00    Introduction:
·            Approval of Agenda
·        Minutes from EPIC Board Meeting Minutes 12/4/10

10:10    Announcements
·         EPIC General Membership Meeting, Monday, Jan. 10
·         Tentative Grand Opening of the East Phillips Park Cultural and Community Center - January 22nd 1 PM
·         Mahamed Cali has resigned from the EPIC board as he become the executive director of the Somali Amer. Community Org. which we helped get started…He will still try to attend  meetings.

10:15    East Phillips Park C&C Center: Help for Grand Opening. Partnerships,

Al Bangoura is the Director of the Phillips and Elliot CSA. What is the Phillips CSA? Community Service Area as determined by the Mpls. Park Board, and includes all the facilities in the four neighborhoods, plus Elliot Park.

The four Phillips communities and Waite House are supportive of the Park Board's creation of the CSA concept which they are using all over Minneapolis. This system improves the use of all the facilities in a given CSA area.

10:30   Phillips Community Center: Park Board Pool Vote, The task ahead.

The Park Board passed a resolution in support of the Phillips community parks initiative's proposal for usage of the Phillips Community Center. This includes our concept of the usage of the building (see plans). It includes a 2-year plan for raising money for the pool, and a 3rd year for contracting and implementing changes. All other tenants will be responsible for the "fit-out" of their respective areas.

The Park Board is a partner and has put in $1.5M into the CSA space (gym, teen center, dining room, etc.).

10:35   NPI  CURA McKnight Grant App
MOTION: EPIC supports the application to Neighborhood Partnership Initiative for the Somali Community Organizing Grant, in the amount of $10,000. (CP, CW) Passed unanimously.

11: 00   NCEC Funding Request – Forms, requirements, Activities, Budget,

The NCEC board EPIC must decide by Jan. 14, 2011, guidelines, budget and a grant request for $50,000 which are the only funds we will receive in 2011 from the city. The funds must be divided in an equitable manner that meets the requirements of the NCEC.
Discussion of  1) neighborhood priorities, 2) city decisions, 3) more involvement
Effort to have more involvement, lack of tools ( computers, internet access, transportation, language, parent’s working, no one to supervise, connect or sign up)  Door-to-door and flyers work but labor intensive.

Basic ideas to form the grant request, then circulate to community, EPIC E-News, party at Rosie’s, etc.:

  • EPIC should support the organizations and groups that help us organize, but have no resources. EPIC would assist its growth and help them. This has always helped us. This will mean Soccer groups, that is the major, Hispanic Baseball, Cali’s group, Mpls. Swims, possibly the autism group and Banyan, some uncertainty there, work on African American group and Native American. Agreed to put them all in as collaborations with EPIC. This will bring us together and help all to work together for the people here.
  • Sustainability of EPIC a priority. Break up the budget in that way and leave enough for our operations. Question: Can we use different categories of our own?? Find out.
  • General Admin. and NRP completion and associated printing should be separate, since the NRP is not a usual yearly expense.
  • Monies must not be comingled with NRP in organizing or use, two separate funds
Break out these into the CPP request, circulate to the Board and submit by the 14th.

MOTION: CP will submit the following NCEC approx. funding proposal: Professional Services (programming) $3,000; Community and Family Empowerment $24,000 (Break this down); Administrative Expenses $20,000; NRP Completion  $4,000 and Community Organizing $8,000. (JB, ES) Break this up into smaller pieces per our partners and ongoing commitments. CP to come back with draft budget and circulate to the board and community before the 14th. Passed unanimously.

11:15     NRP Situation and our Review , Participation Agreement, Phase II – A committee needed

The city of Minneapolis froze 50% of all uncontracted NRP funds. For EPIC, this amounts to $250,000. EPIC will receive only $250,000 if we complete our Phase I review and Phase II plan.

Phase I - Carol needs to complete report. Draft Narrative and survey completion. Results for Phase I review survey coming in. Brad doing numbers analysis.
Phase II - Meet the criteria, and find out what we don't already know, fearful that the Mayor will take the rest. No plan for this. Study other N’hood’s plans. What can we learn??
What’s left….All these numbers are approximate, had almost $500,000, now approx. $250,000
30% of $250,000 is $75,000 allowed for programs. Would be nice to finish projects EPIC has already invested in. Needs:
Finish already existing projects….$30-40,000 for the EP Park Center kitchen?
$50-100,000 for 29th & Bloomington lot, apartment bldg. We won’t have that much.
Remainder: revolving fund for housing improvements (deferred loans) 70% Housing or $175,000 to work with.
We are told to plan for the full amount. Question? How realistic?? How fast do we have to move? Bob Miller said we could start on Plans for Phase two while completing writing Phase I if we do what we are supposed to do. That is what CP understands…we will have to demonstrate this. Other neighborhoods did this.
Participation Agreement: What should go into it…Main thing: reach those usually unreached.  Recruit more participants..

Plan for Phase Two Survey:
Looked at lack of initial success of Cleveland N’hood Plan with mailers, they had to go door-to-door to reach diversity. Consensus that door-to-door was best, conversational, carry brochures, lay out all options for housing. Determine where interest trends to help plan. Bilingual & multilingual, do businesses, Hi-Lake and Bloom + Lake St.
MOTION: EPIC Board will pay $500 each to Jenny and Chiffon to finish Phase I and complete Phase II Surveys.
(CP/LL) Passed. JB recused from discussion and vote, except when asked if she would do this. Helps focus groups.  
Focus Groups
1. Set of questions
2. Contact groups and set up meetings Possible focus groups Mahamed 2909 Bloom, Rosie, Townhouse, Banyan, Little Earth & Native Americans (AIOIC?), Holy Rosary, African-American community including youth.
3. CP, CW, JB and other board members to also go door-2-door
Draft Participation Agreement
Rosie's Dinner Party – a Latino kickoff for CPP + NRP
612-388-8451,    2935 16th Ave S55407

11: 30    Adjournment