April 11, 2013

General Membership Meeting Minutes 04-11-2013

April 11th, 2013, 6:30 p.m. – 8:45 p.m.

East Phillips Park Cultural & Community Center, 2307 17th Ave S.
EPIC web address: eastphillips-epic.com
Office: 2536 18th Avenue S., Minneapolis, MN 55404

“The world needs dreamers and the world needs doers,
but most of all the world needs dreamers who do.”

Board Members Present: Carol Pass, Mary Gonsior, Earl Simms, Linda Leonard, Jenny Bjorgo, Chiffon Williams, Sherdl Kordian.
Board Members Not Present: JoseLuis Villasenor, Rosie Cruz.

EPIC Members: Brad Pass, Fred Jack, Michael Green, Clara Emma, Kevin Lieder, Tim Springer (candidate for city council, ward 9), Rose Gbadamassi, Alondra Cano (candidate for city council, ward 9), Hannah Lieder, Margaret Kirkpatrick.
Guests: Shirley Heyer, Jana Metge, Adam Arling.

6:45            Introductions:

·       Greetings and Introductions.
·       Approval of Agenda (JB, MG) Approved with move of Annual Meeting discussion to 7 PM.
·       Approval of Minutes from EPIC 3/14/2013 General Membership Meeting (JB, MG) approved with a.) correction to spelling of Tulasi and Tela Chattagai;

Tim Springer reported that the top issue is safety, sustainability is second, and equality (disparities) is third.

6:55            Announcements:
·       Opening of the Garden this Saturday, 10:00 am, Plots still available, get your plot that day.
·       NUSA Conference (Neighborhoods USA) Register before April 26th for Conference on May 22nd to 25th.
·       Major Meeting for all the Phillips Neighborhoods re: the Pool on April 24th for all neighborhoods. There may be a vote taken.
·       EPIC Annual Meeting will be on April 27th, 9:30 am, East Phillips Cultural and Community Center
·       Arbor Day at East Phillips Park, Saturday May 18, 2013 at East Phillips Park, 9:00 am ‘til noon, Plant TREES!! All ages welcome!

No motions to ratify from the Committee of the Whole of the Saturday EPIC Board Meeting

7:10            Annual Meeting coming on April 27th, Saturday, 9:30: Meeting Planning

·       When is the eligible voter list fixed? On the morning of the meeting.
·       How do you validate their eligibility to vote at the meeting?
·       Will we being independently audited (?) for the election? Individuals outside the neighborhood count the votes. In the past, we have had motions from the floor to elect the nominees as a slate, and when this has been passed unanimously, there have been no ballots. 

1.     Volunteers for Set up: Friday night set up tables between 7:30 and 9 pm. (Pat Fleetham had said he would help.)
2.     Saturday morning: 8 am and 9 am (bring in the food). (Michael Green, Carla Emma will help.)
3.     Jenny Bjorgo will drive Shirley to pick up food: Jenny's car is ...

CP will send out an email regarding nominations and open positions on the board; she will upload the two forms that must be read and signed to run up to the EPIC website, and will provide links to these forms in the email.

There are open positions on the EPIC Board. You need to have attended one EPIC meeting to qualify. There were two meetings before the Annual meeting, this one is the last one. You also must be either a resident or work in East Phillips. You must be willing to attend two meetings a month, the one on the 2nd Thursday and the board meeting on the 1st Saturday of each month. Call either Carol Pass at 612-280-8418 or Mary Gonsior at 612-724-7623 for questions.

Nominations from the floor will be accepted provided that individuals have signed the board nomination form, and have attended at least one EPIC general membership meeting during the past year. A sign and nomination forms will be available at the sign in table during the annual meeting.

Motion for Second recommended motion for Bylaw Change not cancelled, but will be moved until a later meeting pending legal analysis. First motion will go forward. (Bylaws currently require a 30 day notification for change. This was done (via email) on March 12th, so this vote can occur at the next Membership meeting.)

1)    that 30 day notice for review of items requiring that timing be changed to read “required review time is to the next monthly membership meeting (but not less than 21 days) to include amendments to the Bylaws”. (Sometimes the meetings       do not fall on an exact 30-day gap, causing problems in timely review and response.)
2        2)  changing “shall be dropped” to “may be dropped” from the Board if s/he has three consecutive nexcused     absences or four nonconsecutive unexcused absences from monthly membership meetings or meetings of the Board of Directors in a year.

Still don’t have entertainment.

7:30            EPIC Business: D and O insurance with Monitor Liability Managers, and Carolina Casualty Insurance Company a neighborhood will hold it. All Neighborhoods with 501(c)(3) are covered. Received Binder today.

7:35            2nd Meeting of the New East Phillips Sports Council
Brad Pass reporting; flyer distributed. Wednesday May 8, 2013 at 6:30 pm.

7:40            The Swimming Pool Alley two page Article, Report from Hannah, the Swimming Pool, Next Steps. Hannah presented a powerpoint slideshow. Those present were very excited and positive. Alondra Cano offered to help with approaching the School Board.

Ideas: Vikings, Target, Mpls. Public Schools (Integration dollars), social media volunteer, City of Minneapolis (intergovernmental relations committee could put this on their agenda), (Alan) Page Scholars (invite to sponsor a fundraiser), local unions,

7:50             NUSA (Neighborhoods USA) Conference. Registration: Before April 26th ($200);
Conference: May 22-25, 2013, Wed.-Sat., Cost: $200.00. Sponsorships, Issues.

Minneapolis was awarded the 2013 conference, which will run from Wed. – Sat., May 22-25, 2013. Registration is $200 by April 26. After this date, registration will be $300.

Jana Metge announced that Midtown will be doing its associated Minneapolis Aquatennial event on Saturday, July 20, 2013. Think about whether EPIC would like to be a part of the event, to promote or advertise EPIC, sponsor games, etc.

Midtown has been struggling for two years with an audit, and they finished the interviews this week, and the audit will be published in about a week. Soon Midtown will be able to begin spending its money again.

Even though the city reversed its plans to have this conference planned and executed by neighborhoods, and after hundreds of hours of planning completed by neighborhood volunteers, the city will hold this conference in May. The present conference was planned by non-neighborhood groups, however, EPIC members should probably still attend. EPIC can send two delegates to this event. After April 26 the registration cost is $300.

8:15            EPIC Housing Program – Home Buyer Assistance, Rehab Assistance, help with Emergencies and Foreclosure Avoidance Assistance. Brochures Available.
Our work is done formulating this program, translating it into Spanish and working with our loan managers to process loans. Now we are marketing this, Jenny agreed to doorknock and help fill out Loan Apps. She as already put in 10 hrs and agreed to continue up to at least 30 or whatever it takes
MOTION:  Jenny to be paid $300 for door-knocking and translating housing brochures into Spanish and also flyer for the Annual Meeting at the same time.into Spanish at least 30 hrs, but throughout the next month.(LL/CW) passed. Jenny abstained.

CP noted: Remember at Annual Meeting we will be voting on the $35,000 for the Greenway Heights Apartments balconies. This will remove Phase II money for Home Buyer Assistance until we put funds back in with new money. The sense was that no one is buying now and we have time…Review for this was completed at March 14th meeting.

8:25            The Opening of the Community Garden: Report by Brad Pass.

There have been two steering committee meetings, and we are having our first general membership meeting this Saturday, April 13th, 2013.. Come if you want to garden this summer. The plot fee will remain at $30 this year.
Plots will be assigned, gardeners will sign the agreement, and there will be a little bit of garden history presented. EPIC will help pay for excess garden needs instead of property taxes.

8:45            Adjournment


  EPIC Members: Brad Pass, Fred Jack, Michael Green, Clara Emma, Kevin Lieder, Tim Springer (candidate for city council, ward 9), Rose Gbadamassi, Alondra Cano (candidate for city council, ward 9), Hannah Lieder, Margaret Kirkpatrick